Business Support Officer

Overview

Admin support for defence land projects, handling mail, records, procurement, finance.

Key Responsibilities

• procurement support
• licence enquiry
• records management
• outlook lists
• mailbox management
• org chart

Tasks

-Procurement & Licence Enquiry Support: Assist with queries related to procurement processes and commercial software licences. -Organisational & Financial Support: Maintain the organisational chart and undertake minor financial tasks as required to support team operations. -Records & Documentation Accuracy: Maintain accurate records using Defence’s Records Management System (Objective) to ensure compliance and traceability. -Workforce Administration Support: Coordinate induction and separation activities, including managing Outlook distribution lists under BM direction. -Mailbox & Task Management: Monitor the LC4S LBAM SPO group mailbox and respond to incoming tasks and enquiries in a timely manner.

Requirements

• objective
• records management
• finance
• procurement
• communication
• administration

What You Bring

-Records Management Proficiency: Experience using Defence’s Records Management System (Objective) to maintain accurate and compliant documentation. -Workforce Support & Onboarding: Capability to coordinate induction and separation activities, including managing distribution lists and organisational charts. -Basic Financial & Procurement Knowledge: Familiarity with minor financial processes and handling procurement-related enquiries, including software licensing. -Stakeholder Communication & Travel Coordination: Strong interpersonal skills to assist with travel-related queries and liaise effectively across Defence teams. -Administrative Coordination & Task Management: Ability to monitor shared mailboxes, respond to enquiries, and manage routine administrative tasks efficiently.

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Benefits

-Great perks: Enjoy discounts on healthcare, retail, vehicles, and more through Perks@Downer. -Veteran support: Benefit from initiatives like up to 20 days of Reservist Leave to stay connected post-service. -Professional development: Access career mapping, accelerated learning programs, and shared learning through our Communities of Practice.

About Downer Group

-Founded in 1933 by Arnold Fielder Downer, the company is headquartered in Sydney. -It offers a wide range of services, including engineering, construction, infrastructure management, and resource-based services. -Downer Group's comprehensive service offerings and extensive industry experience position it as a leader in delivering essential infrastructure and services across Australia and New Zealand.

Sector Specialisms

Security Clearance

-must hold and maintain minimum negative vetting 1 (nv1) security clearance -may need to comply with international traffic in arms regulations (itar)