Global Training operations & Process specialist

Overview

Admin, logistics, and portal support for corporate training programs.

Key Responsibilities

• kpi reporting
• portal management
• training coordination
• material creation
• participant support
• logistics planning

Tasks

-Support the regular promotion and communication of new training initiatives, programs, and materials, leveraging internal communication channels and working alongside the communication team. -Support on the regular follow-up of training in KPIs. In coordination with BU LMS Administrator, this person will take care of update reporting about KPIs in training in a regular way to ensure the KPIs and reported according to schedule. -Monitor progress of training-related tasks and initiatives, ensuring timely completion and proper documentation. -Regularly follow up and update the Onboarding/Induction portal in coordination with the function stakeholders as owners of the content, and strict collaboration with Communication Department. -Provide comprehensive administrative support for training programs, including scheduling, documentation, attendance tracking, and reporting. -Monitor the portal for outdated content and technical issues, ensuring a seamless and up-to-date user experience. -Assist in preparing and processing purchase orders related to training activities, ensuring compliance with internal procedures. Support on the coordination of some training initiatives, calls, like community monthly calls ensuring proper planning and organization. -Support on creating the material for the different training programs. in coordination with BU training Managers will support to create the presentation and material needed to prepare the different programs. -Work collaboratively with the BU training team to implement the agreed content plan and ensure information accuracy and timeliness. -Serve as a point of contact for training participants, addressing inquiries, providing information, and supporting their needs throughout the training process for specifics programs. -Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines. -Regularly follow up and update the internal training portal with new programs, schedules, training materials, and other relevant information, in close coordination with stakeholders and strict collaboration with the Communication department. -Coordinate logistical elements of training sessions, such as venue booking, materials preparation, catering, and technical setup.

Requirements

• bachelor's
• microsoft office
• sharepoint
• lms
• 2-3 yrs
• organizational

What You Bring

-Bachelor’s degree in education, Training & Development, Business Administration, Psychology, or a related field. Associate’s degree with relevant experience in training coordination or administrative support. -Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Outlook. Comfortable using SharePoint, Teams, and digital collaboration tools. -Proficiency in both spoken & written English language is required. -Basic understanding of procurement and purchase order processes is a plus. -2–3 years in training delivery, program coordination, or administrative support roles. Experience in logistics coordination, reporting, and stakeholder communication. -Proven experience in administrative support, logistics, or training coordination roles. Strong organizational and multitasking skills with attention to detail. -Ability to work effectively with cross-functional teams and stakeholders. Problem-solving aptitude and proactive approach to task management. -Familiarity with Learning Management Systems (LMS) such as Cornerstone or similar platforms.

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About Hitachi Energy Ireland Limited

-Leads in energy management with pioneering technologies. -Focuses on renewable energy to drive cleaner and efficient power systems. -Provides solutions across energy generation, transmission, and distribution. -Operates in sectors including wind, solar, utilities, and transportation infrastructure. -Innovates in industrial automation with cutting-edge energy optimization systems. -Involved in electrifying remote regions for improved energy access. -Employs digital tools for data-driven grid improvements and performance enhancement.

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