Senior Document Management Specialist

Overview

Oversee and maintain project documentation, ensuring accuracy and compliance.

Key Responsibilities

• document flow
• system training
• document tracking
• vendor data
• process development
• file maintenance

Tasks

Be the Backbone of Document Excellence on a Landmark Gold Coast Project -Work on impactful projects that improve communities and support national infrastructure. -Responsible for the record document flow to and from all necessary parties -Train the project teams on Document Management systems and/or project specific systems and procedures -Issue and track location of all documents and drawings -Processing and recording incoming and outgoing vendor data and engineering design drawings -Developing and setting the Document Management process. -Maintaining an accurate and up-to-date internal Document Management system -Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility -Maintenance of electronic and original hard copy files and document registers

Requirements

• ineight
• aconex
• documentum
• document control
• teamwork
• prioritization

What You Bring

Are you ready to bring your document management expertise to a high-impact PMO project in one of Australia’s most vibrant coastal cities? -Proven history contributing to a team effort in project environments -Ability to prioritize, multi-task and manage own workload -Any experience in Document Management software including InEight, Aconex, and Documentum would be an advantage. -Significant experience in any related technical field or document control/ document management positions

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Benefits

As our Senior Specialist – Document Management, you’ll play a pivotal role in shaping and maintaining the integrity of project documentation, working closely with a collaborative and high-performing team. With a hybrid work model offering four days onsite in our Gold Coast project office and one day working from home, this role combines structure, flexibility, and the opportunity to contribute to something truly significant. Don’t miss out on this opportunity to leave your impact on our society with one of Australia’s leading infrastructure businesses. Apply now and follow us on LinkedIn to stay up to date with all the latest news and job opportunities. -Access ongoing development opportunities to grow your career. -Enjoy a flexible and supportive workplace culture.

About Kbr, Inc.

-Designs and builds complex facilities — from LNG plants and refineries to military bases and naval infrastructure. -Operates mission‑critical projects: NASA ISS payload operations, astronaut health research, JWST integration, space‑instrument R&D. -Offers full EPC and life‑cycle services: engineering, procurement, construction, logistics and proprietary tech licensing. -Supports defense and intelligence sectors with systems engineering, base‑operations, C5ISR, cyber, and mission planning. -Has completed landmark acquisitions (BE&K, Wyle, SGT, Centauri, Frazer‑Nash, LinQuest) to expand aerospace, gov‑tech and space capabilities. -Versatile footprint: tackling offshore oil‑&‑gas, chemical processing, sustainable energy and cutting‑edge digital transformation.

Sector Specialisms