Project Controls Specialist III

Overview

Oversee cost management, budgeting, forecasting, and reporting for construction projects.

Key Responsibilities

• budget management
• cost forecasting
• variance analysis
• report generation
• data reconciliation
• system administration

Tasks

-Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details -Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders -Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources -Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues -Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies -Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies -Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives -Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports -Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes -Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures -Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals -Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy -Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts -Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders -Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications -Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents -Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects -Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems -Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives -Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain -Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis -Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance -Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly

Requirements

• advanced excel
• proliance
• earned value
• bs/ba degree
• 5-10 years
• communication

What You Bring

-Ability to present data to management in an organized manner -Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment -Ability to adapt to changing requirements and situations -Ability to work in a fast-paced environment -Exceptional communication skills required -Ability to work as part of a team -Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other systems used by a large capital program, and any educational facility experience -Ability to perform in a business environment, maintaining professionalism in all communications and demeanor -5 - 10 years’ experience professional experience in program and/or project controls on a construction program -BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis -Experience working through the entire project life cycle

People Also Searched For

About Element Consulting, Inc.

-Founded in the early 2000s, the company began as a small firm with a vision to provide innovative engineering and project management solutions. -Over the years, the company has evolved, expanding its expertise to cover a wide range of sectors, including energy, infrastructure, and water resources. -The company has played a key role in some of the most significant infrastructure and energy projects in North America. -The project portfolio spans from large-scale energy installations to complex water treatment and utility projects, showcasing capability to tackle diverse challenges. -Known for deep technical expertise and a client-centered approach, the company has become a trusted partner in both the public and private sectors. -The team of professionals brings a wealth of knowledge, ensuring successful delivery of each project on time and within budget. -The company stands out for its ability to seamlessly blend engineering excellence with innovative problem-solving strategies, making them a sought-after partner in the industry.

Sector Specialisms