Project Controls Specialist - LACCD

Overview

Manage budgets, forecasts, cost analysis for capital construction projects.

Key Responsibilities

• budget management
• variance analysis
• costpoint reporting
• change management
• financial forecasting
• contract administration

Tasks

-Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources. -Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies. -Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details. -Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies. -Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes -Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders. -Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy -Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents. -Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications -Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives. -Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis. -Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly. -Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems. -Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain. -Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects. -Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives. -Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues. -Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts. -Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports. -Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance. -Take on additional duties or special projects as needed to support cost management initiatives and overall project success. -Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders. -Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals. -Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures.

Requirements

• bs/ba degree
• advanced excel
• proliance
• data warehouse
• cost management
• 5-10 years

What You Bring

-Ability to present data to management in an organized manner -BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis. -Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment -Ability to adapt to changing requirements and situations -Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other systems used by a large capital program, and any educational facility experience. -Ability to work in a fast-paced environment -Exceptional communication skills required -Ability to work as part of a team -Ability to perform in a business environment, maintaining professionalism in all communications and demeanor -5 - 10 years experience professional experience in program and/or project controls on a construction program. -Experience working through the entire project life cycle

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Benefits

-401(k): Employer match: 100% up to 4%, vested immediately -Insurance: 100% premium coverage (up to $400/month) for medical, vision, and dental -PTO: 120 hours per year for vacation and sick time -Professional Development: Up to $1,000 annually for license renewals and education -Holidays: 11 paid holidays

About Triangle Decon Services, Inc.

-They evolved into a boutique advisory group blending real estate development, construction management, and general contracting under one roof. -Their financial model supports both full-service advisory roles and licensed in-house contracting to control costs and timelines. -Typical projects include new builds and redevelopments across residential, commercial, educational, healthcare, and hospitality sectors. -Their licensed general contracting capability allows them to self-perform demolition, framing, concrete, electrical, and more. -They’re multilingual and credentialed (PE, PMP, DBIA), bridging design and construction throughout Southern California. -Strategic hands-on involvement spans from entitlement and design development through bidding, construction logistics, and close-out. -Their standout edge is a nimble, integrated development and build team that turns project complexity into streamlined delivery. -Headquartered in Mission Viejo, they balance boutique agility with the rigor to manage public works and large-scale builds.

Sector Specialisms