Mobile Contract Support Administrator Facilities Management

Overview

Admin support for contracts, engineers, and clients, handling calls, PO, scheduling, and reporting.

Key Responsibilities

• quote management
• purchase orders
• job tracking
• client liaison
• reactive jobs
• process improvement

Tasks

-Quote Logs chasing quotes for additional works, raising client quotes, instruct works as approved by client and booking in jobs -Raising of purchase orders for material goods and subcontractor works -Support Engineers and Contract Managers in day to day requirements -To monitor the progress of reactive callouts ensuring compliance and any follow up works are picked up and delegated to correct department -To liaise with the client team on a regular basis to ensure a proactive support of their requirements -Convey and display the Company core values of respect, trust, communication, care and commitment. -Open and close reactive jobs on client portal. -To continually monitor and develop the local administration processes and procedures -To assist in managing any sub-contractors visits

Requirements

• word/excel
• cafm
• riseportal
• navision
• rams
• health safety

What You Bring

-Computer literate with knowledge of Word/Excel -Good attention to details -Experience in coordinating specialist sub-contractor visits and understanding RAMS & Method Statements -Good time management skills -Experience in a similar environment -Good communication skills and numerology skills -Client Facing skills -Knowledge of CAFM systems -Concept. Riseportal, E-Logbooks (Vantify) preferably -Experience in raising purchase orders & invoicing Joblogic and/ or Navision preferably -Understanding of Heath and safety Legislation -Ambitious and Quick learner

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About Gpskal Assessoria E Projetos

-The company excels in planning and executing end-to-end industrial projects—from master plans to executive engineering. - Expertise spans sectors such as agribusiness, automotive, gas & energy, food processing, plastics, and logistics. -Skilled at coordinating architectural, structural, legal and sustainability aspects under one roof. -Renowned for tackling complex assignments like effluent treatment, renewable generation approvals, and greenfield plant layouts.

Sector Specialisms