Office Services Assistant

Overview

Provide general office support, mailroom, supplies, and facility tasks.

Key Responsibilities

• reprographics
• supply management
• mail distribution
• equipment troubleshoot
• office moves
• courier coordination

Tasks

-May troubleshoot reprographics equipment, troubleshoot minor issues and coordinate service for reprographics equipment. Ensures that sufficient supplies are on hand and provide reports to vendor regarding copier usage as required by lease or maintenance agreements. -Maintains necessary supplies in stock and well organized in copy rooms, supply rooms, conference rooms, and coffee stations. May coordinate maintenance of vending machines. Troubleshoots problems throughout the building. -Provides other general office support as needed, such as sending faxes. -At offices with no dedicated reprographics personnel, may provide reprographics support as needed. -Receives and distributes incoming mail and shipments to appropriate personnel. -Arranges for UPS, FedEx, or courier service pickup, both local and overnight, as requested. -Assists with office moves and furniture moves, and meeting room setup and breakdown. May assist with or do troubleshooting of building equipment problems and coordinate repairs. -Compiles list of general supplies needed and routes for approval. Places orders after approval is received. Receives and distributes forms and supplies. -Collects, stamps and sends outgoing mail. May weigh and affix postage. May operate envelope sealing machine, stamping machine and/or postal meter. May prepare packages for shipment, sealing and affixing address labels. -May collect and empty recycling bins throughout the building and coordinate pickups. -May move office equipment and furnishings (including furniture), and deliver to designated locations.

Requirements

• high school
• admin training
• 2+ years
• related experience

What You Bring

-High school diploma (or equivalent); related administrative courses or training preferred. -Two or more years of related experience is required.

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About Atkinsréalis

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