Facilities & Office Services Manager

Overview

Oversees facilities, office services, security, and staff to ensure a safe, efficient workplace.

Key Responsibilities

• access control
• facilities maintenance
• vendor management
• mailroom ops
• office services
• process improvements

Tasks

-Coordinate training, scheduling, and ensure coverage across functional areas. -Promote safety and compliance with company standards. -Foster a positive, collaborative, and service-oriented culture. -Supervise office services, mailroom, and receptionist staff. -Oversee reception services, conference room scheduling, and event/meeting setup. -Assist with budget control, recommending purchases and cost-saving measures. -Champion company culture through support of events, wellness programs, and employee engagement initiatives. -Manage access control systems, including assigning and removing permissions. -Deliver professional, reliable support to employees and visitors. -Support the coordination of repairs and preventive maintenance for facility systems (HVAC, plumbing, electrical, security, low voltage, fire alarm, etc.) and furniture, fixtures and equipment -Supervise custodial and porter services to maintain cleanliness and functionality. -Serve as point of contact for breakroom/beverage services and wellness amenities (fitness center, catering, snacks). -Manage vendor contracts and relationships to ensure quality service delivery. -Oversee visitor and parking pass processes. -Assist with keeping common areas (break rooms, conference rooms, etc.) neat and organized. -Direct office services including mailroom operations, courier / express service scheduling, copier management, scanning, large format printing and document finishing. -Identify and implement process improvements and technology solutions. -Manage updates to seating charts and office staff Outlook distribution list -Partner with outsourced vendors for security, janitorial, landscaping, pest control, waste management and others.

Requirements

• microsoft office
• bachelor’s
• 10+ years
• leadership
• vendor management
• facilities ops

What You Bring

-Proficiency in Microsoft Office Suite -Highly organized, adaptable, and able to work independently. -Bachelor’s degree preferred (associate degree acceptable with extensive experience). -7-10+ years of facilities / office operations experience in a corporate environment. -Excellent communication, interpersonal, and conflict resolution abilities. -Demonstrated leadership and supervisory experience with multi-disciplinary teams. -Strong vendor management, customer service, and organizational skills. -Good physical stamina with the ability to stand and walk for extended periods and safety lift or move items up to 50lbs.

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About Brasfield & Gorrie, Llc

-Specializing in a wide range of construction services, including preconstruction, design-build, and construction management. -Known for delivering complex and large-scale projects on time and within budget, often exceeding client expectations. -Known for delivering complex and large-scale projects on time and within budget, often exceeding client expectations. -The company has completed iconic projects in sectors such as healthcare, commercial, industrial, and residential construction. -Notable projects include high-rise buildings, major infrastructure developments, and advanced healthcare facilities. -Focused on a diverse portfolio of work across the Southeast, with a reputation for sustainable and high-quality construction practices.

Sector Specialisms