Accounts Payable Specialist

Overview

Handle AP tasks, vendor relations, and financial record-keeping for construction firm

Key Responsibilities

• invoice processing
• purchase orders
• account allocation
• asset tracking
• expense reporting
• inventory reconciliation

Tasks

The Accounts Payable Coordinator is responsible for day-to-day AP processing, financial record keeping, and supporting the accounting team with accurate reporting and documentation. This individual will ensure efficient processing of vendor, supplier, and subcontractor invoices and maintain organized, compliant financial records. -Process purchase orders, vendor invoices, and packing slips promptly while ensuring payment terms and discount opportunities are met. -Maintain organized filing systems for job and accounting documentation. -Maintain accurate vendor information including W-9s, TIN data, addresses, and tax documentation. -Process employee expense reports and corporate credit card statements with proper cost allocation. -Serve as backup to Accounts Receivable when needed. -Provide required customer/vendor documentation such as resale certificates and terms. -Allocate purchases to correct job cost, overhead, or administrative accounts. -Takes ownership and follows tasks through to completion -Review subcontractor billings, maintain subcontract accounting, and ensure lien releases are collected before issuing payments. -Coordinate office supply purchasing and cost control with branch office staff. -Track asset purchases and ensure proper recording in the general ledger and asset tracking programs. -Communicates professionally with vendors, subcontractors, and internal teams -Assist with inventory account maintenance, reconciliation, and reporting. -Upholds accuracy, accountability, and high-quality standards -Provide expenditure reports and escalate irregular or suspicious expenses.

Requirements

• 5+ years
• sage contractor
• excel
• associate degree
• vendor management
• detail oriented

What You Bring

-5+ years of AP experience in construction strongly preferred -High School Diploma or GED required -Strong understanding of AP, vendor management, and construction billing -Collaborates well and builds positive working relationships -Proficient in Windows-based systems, Word, Excel, and Sage Contractor 100 -Ability to operate multi-line phone systems and office equipment -High attention to detail, adaptability, strong communication skills, and customer-focused mindset -Minimum 1 year in a construction-related business or accounting role -Associate degree in business/accounting preferred -Bachelor’s degree preferred

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Benefits

Accounts Payable

About Talent Corps

-Founded with a clear mission: connecting skilled professionals with critical projects. -Expertise spans diverse sectors including energy, infrastructure, and industrial projects. -Proven track record of supporting large-scale, complex projects across various industries. -Works with both public and private sector clients to meet unique workforce needs. -Notable for its agility in responding to emerging industry trends and client demands. -Brings deep knowledge of specialized roles in sectors with high demand for expertise. -A trusted partner for long-term collaborations, ensuring a steady flow of talent for challenging projects. -Has established a solid reputation for reliability and dedication in supporting client goals.

Sector Specialisms