Site Coordinator

Overview

Coordinate formwork and site operations for high‑rise construction projects

Key Responsibilities

• document control
• safety inspections
• equipment tracking
• formwork coordination
• delivery management
• rfi preparation

Tasks

-Assist in monitoring field work to ensure compliance with CapWest safety standards, procedures, drawings, and specifications. -Support the Safety team with scheduling inspections, paperwork requests, and follow-ups. -Track and submit all equipment-related documentation. -Track certifications/expiry dates for site personnel (fall protection, WHMIS, equipment tickets, rigger, etc.) as directed by the Safety Rep or Site Leadership. -Assist in identifying, tracking, and communicating deficiencies and outstanding work items. -Collect, file, and organize all safety documentation (FLHAs, toolbox talks, inspections, NDT reports, certifications, hazard IDs, etc.) into the correct platform (SharePoint, OneDrive, Smartsheet, and physical binders). -Receive deliveries on site, verify quantities, and send packing slips/photos/documentation to the office and Purchasing desk the same day. -Ensure required safety documentation is completed daily/weekly and follow up with crew members as needed. -Support the drafting, updating, and filing of meeting minutes and site reports. -Coordinate with sub-trades, consultants, and internal teams to keep deliverables on track. -Act as the primary communication bridge between site and office -Place orders for materials, tools, consumables, and trucking through the office Purchasing team. -Coordinate service calls or equipment swaps with the office/equipment teams as required. -Support the Superintendent with daily formwork coordination, sequencing, and tracking progress against the project schedule. -Update site log of equipment inspections, deficiencies, and upcoming renewal dates. -Share uploaded safety items with the appropriate internal teams -Assist with documenting delays, issues, or impacts affecting schedule or productivity. -Monitor daily progress (formwork cycle, manpower, deliveries, concrete placements) and provide updates to project and office teams. -Maintain project file structures and ensure consistent naming conventions and document control. -Assist with booking NDTs for equipment on site (crane, placing boom, hoist, rigging, etc.) in collaboration with the Operations Coordinator and Equipment Manager. -Assist with preparing and submitting RFIs and gathering required information from site. -Maintain materials logs (rebar, plywood, formwork components, embeds, hardware, etc.). -Help coordinate delivery, staging, and movement of formwork materials, equipment, tables, sections, crane picks, concrete placements, etc.

Requirements

• sharepoint
• smartsheet
• onedrive
• bsc
• proactive
• strong communicator

What You Bring

-Previous experience overseeing large high-rise and podium multifamily and commercial projects an asset -Able to work in a fast-paced, constantly changing site environment. -Strong communicator with high attention to detail. -Knowledge of SharePoint, Smartsheet, OneDrive, and basic construction software is an asset. -Regular consistent team building activities and events. -Familiarity with formwork, cranes, equipment, and general site operations is an asset. -Post-secondary education - Diploma, or BSc Degree in Engineering, Construction Coordination or related field an asset -Proactive and solution-oriented, able to follow up and close out tasks without reminders. -Organized, reliable, and able to enforce process without conflict.

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Benefits

-Discounts to local amenities and vendors. -Discounted hotel stays in multiple locations through our Hospitality offerings. -Generous referral program ranging from $500-$2,500 depending on business need. -Continuous learning opportunities with an annual educational allowance. -Comprehensive Benefits Package that provides extended health care, dental care, vision care, life insurance and critical illness.

About Onni Group Of Companies

-Their US expansion includes landmark projects like the Seattle Times redevelopment and LA skyscrapers. -They have a dedicated real estate capital arm supporting long-term investments and management buyouts. -They emphasize quality control by self-performing construction in master-planned urban communities. -They’re one of the continent’s largest private developers with a legacy of large-scale urban transformation.

Sector Specialisms