Senior Administrative Assistant

Overview

Admin support for Southeast Investments, managing data, travel, accounting, and projects.

Key Responsibilities

• report management
• database management
• accounting
• invoice processing
• travel coordination
• market research

Tasks

-Assists with daily operations (i.e. prepares and creates correspondence/memos, creation/management of functional reports and databases, greets visitors, resolves routine and more complex inquiries, etc). -Handles accounting-related responsibilities such as expense reports, invoice processing, etc. -Works on special projects/assignments as designated during the year. Examples may include (but not be limited to) assisting with record retention, researching property records and other local market research, various office upkeep projects, etc. -Coordinates travel, schedules appointments and coordinates related arrangements. -Provides miscellaneous services such as preparing/distributing minutes, coordinating marketing materials, etc.

Requirements

• notary public
• smartsheet
• microsoft office
• associate’s degree
• 3+ years
• customer focus

What You Bring

-Good customer and task focus coupled with interpersonal savvy and perseverance skills -High level of professionalism and integrity; must be trustworthy and able to handle confidential information -Notary Public (or willing to obtain once hired) -Prior experience in the commercial real estate industry or related field Preferred -Data management of the team’s pipeline/workflow reporting tools. Functional knowledge of Smartsheet required. -Must have a high energy level with a positive, upbeat attitude -Strong attention to detail, organization, priority setting and time-management skills -At least three years related experience Preferred -High School Diploma or equivalent -Associate’s degree or higher in Business or Office Management, Legal Assisting or related discipline preferred -Must be conversational and people oriented -Capable of precise verbal and written communication, even when under time constraints -Self-motivated, able to work independently and/or in a team in a dynamic, team-oriented environment -Tests at intermediate to advanced level proficiency with Microsoft Office and Smartsheet

People Also Searched For

Benefits

-52 hours per year of paid Volunteer Time Off -Award winning and incentives-based wellbeing program through Personify Health -Tuition reimbursement -23+ PTO days annually -Family planning, mental health, and pain management programs -100% company paid Life Insurance/AD&D and Disability Insurance -Anniversary stock grant awards -Student loan repayment resources -11 paid holidays (in addition to PTO) -Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft) -401(k) with a generous company match plus corporate profit sharing -Company gift matching -Continued education opportunities -Paid leave programs (parental, compassion, bereavement, jury duty, and military) -LinkedIn Learning premium subscription -Health Advocacy + Employee Assistance Program (EAP) -Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA -Medical, Dental and Vision Insurance

About Regency Centers

-It is a self-administered, self-managed REIT and an S&P 500 member. -The company has executed hundreds of retail development, acquisition, and disposition projects totaling billions in transactions. -With a strong balance sheet (Investment grade credit ratings, ~$1.4 B revolving credit), it funds steady growth and dividends. -Notable acquisitions include the Urstadt Biddle merger in 2023 and regional shopping center expansions across major US markets.

Sector Specialisms

Security Clearance

-employment contingent upon successful background investigation. -pre-employment drug screening required.