Contract Administrator

Overview

Admin support for M&E maintenance contract, handling docs, reporting, and invoices

Key Responsibilities

• contract support
• quote log
• invoice review
• documentation
• financial reporting
• monthly reports

Tasks

-Provide contract operation support as required by the Account Director and Contract Management. -Update quote log & track client approvals. -Review & rectify invoice queries from the Finance blocked invoice reports. -Collate and Maintain contract, compliance and operational documentation. -Provide support to the financial reporting requirements, to include WiP and aged debt. -Collate and draft the Monthly reports as required.

Requirements

• mathematics
• english
• excel
• word
• cafm
• fm

What You Bring

-Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent) -Experience of Invoice reconciliation and WiP reporting. -Have a logical and organised method to enable 100% completion of all works. -Experience working within an FM or Building Services environment. -IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports. -Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) is desirable however you will receive training

People Also Searched For

Benefits

-Pension with a leading provider and employer contribution -Salary up to £32.5k (DOE) + Plus Benefits -Personal Wellbeing and Volunteer Days -Personal development programme -Sick Pay -Private Medical Insurance -Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes. -Working hours are 09:00- 1800 Monday to Friday (1 hr lunch) -25 Days Holidays plus Bank Holidays -Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)

About Ng Bailey

-Delivers complex, large-scale projects across the UK. -Work spans the full asset lifecycle, including engineering design, offsite manufacturing, and maintenance. -Projects include EV charging hubs, rail signalling systems, and critical infrastructure installations. -Specialisms cover rail, IT services, facilities management, energy, electric vehicles, and infrastructure. -Historic headquarters at Denton Hall blend heritage architecture with modern command centre capabilities. -Recognized for renowned apprenticeship schemes and a proprietary BIM portal showcasing digital expertise.

Sector Specialisms