Office Administrator - Plant Operations

Overview

Admin support for plant operations handling office, HR, safety, and finance tasks.

Key Responsibilities

• month-end
• cost analysis
• purchase orders
• vendor management
• time tracking
• inventory management

Tasks

-Assists with preparing, distributing, and record keeping of site-specific and compliance documentation (i.e. safety trainings/meetings, shift inspection forms, pre-shift safety topics, etc) -Partners with Human Resources team in communicating and resolving employee inquiries and requests (i.e. benefit questions, verifications of employment, direct deposit and beneficiary changes) -Assists with employee benefits enrollment (i.e. annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc) -Assists in organizing and executing Employee Engagement Activities (MLK Day, Hispanic Heritage, Take Your Child to Work Day, Holiday Functions, etc) -Partners with Safety Team in handling site safety and environmental issues -Prepares month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. -Assists with purchase orders, payables, credit card reconciliations, bank deposits, cost-tracking, and fuel usage and receipts -Supports communication and distribution of Service Award Certificates and other employee recognition incentives and awards -Maintains conference/training rooms calendars and site training schedules -Assists with company meetings and events (event coordination and preparation, room setup & cleanup, attendees list, catering, hotel bookings, directions, etc) -Assists with managing and communicating with site vendors (uniforms, housekeeping, utilities, shipping vendors, etc) -Serves as Plant Contact. Receives guests and answers phones, directing questions or problems to the appropriate individual. -Assists with employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning -Maintains walk-in/ visitor logs -Assists with new hire onboarding process (i.e. prepare newhire packet and welcome kits, I9 compliance, new hire orientations, employee pictures, request employee access and credentials) -Maintains correct inventory levels for all plant and office materials and supplies -Receives, distributes, and prepares correspondence, reports, forms, and documents and translate as needed -Tracks, submits, and keeps records of boot reimbursement requests and receipts -Assists with filing and document record-keeping according to retention guidelines and requirements -Maintains office spaces clean and organized (meeting/training rooms, lobby, break areas, storage spaces, and restock fridge and cabinets with supplies as needed) -Performs a variety of daily administrative duties as required by the plant manager

Requirements

• google office
• driver's license
• bilingual
• 3+ years
• communication
• organized

What You Bring

-Business Etiquette: Must possess a fundamental understanding of office practices. Respect confidentiality and use an appropriate level of discretion when handling confidential information -Integrity: Must act with unyielding integrity and honesty in business transactions, follow and promote company policies and procedures, and hold self and other employees accountable -Technology Skills: Must be able to use computers, cell phones, office equipment, and other electronic devices. Must have appropriate typing skills and a proficient in Google Office products (Word, Excel, Email, etc) or equivalent -Valid driver’s license -Interpersonal Skills: Outstanding communication skills and ability to interact well with people at all levels of the organization -Bilingual (English/Spanish) highly desired -Administrative and Organizational Skills: Must be highly organized and detail oriented, able to multitask and prioritize, work under minimum supervision, and complete tasks in a timely manner -Experience: 3+ years of experience working in a professional business office environment. -Customer Service Skills: Demonstrated ability to provide excellent customer service, open to and willing to act upon feedback

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About Vulcan Materials Company

-The company specializes in aggregates, asphalt, and ready-mixed concrete, supplying materials for major construction projects. -Vulcan's financial strength allows it to support large-scale infrastructure projects across North America. -Its products are integral to everything from residential roads to massive highways, bridges, and commercial structures. -With a focus on innovation, Vulcan Materials invests in technologies that increase operational efficiency and reduce costs. -The company has been part of numerous large-scale infrastructure projects that shape communities and industries. -Vulcan's geographical reach spans the U.S., with an increasing footprint in international markets. -Vulcan’s commitment to quality and safety ensures their materials are trusted for use in high-profile government and commercial developments.

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