Billing Coordinator

Overview

Handle project billing, invoicing, records, and client coordination for multiple offices.

Key Responsibilities

• invoice coordination
• billing compliance
• document prep
• record keeping
• project invoicing
• charge entry

Tasks

-Coordination with AR department for invoice related collection issues on for their assigned projects. -Cooperating with the billing manager to ensure that their work adheres to the standards, guidelines, procedures, and deadlines set by the company. -Preparing special documents as required by the client. They will assist with project setup documents by reviewing contracts and billing terms to ensure final invoices comply the client terms. -Maintaining meticulous records of invoices and backup documentation. -Setting up, monitoring and invoicing projects for several project managers and offices. -Responsible for accurate entries for invoice supporting charges such as mileage logs, units and consultants. -Other tasks are fielding questions from clients, clerical staff, and others. -Communicating with clients, legal staff, or others to coordinate revisions or adjustments for resub-mission.

Requirements

• bst
• deltek
• coupa
• vendor cafe
• bs degree
• analytical

What You Bring

-Experience with BST, Deltek Vantagepoint, COUPA, Vendor Cafe, any accounting system is a plus. -Must be able to work with minimal supervision. -Good organizational skills, good teamwork and the ability to prioritize. -BS degree in Finance, Accounting or Business Administration preferred. -Strong Analytical Skills, multi-tasking: able to prioritize tasks, meet deadlines and work under periodic time constraints. -High School Diploma with 2+ years of accounting/billing experience. -A general knowledge of billing and collection practices, as well as business office procedures, is necessary. -Proficient with Microsoft Office Applications, MS Word, Excel, Power Point, Access, etc.

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About Atlas

-Born from the 2019 merger of two established engineering and environmental firms, Atlas weaves rich expertise into every infrastructure project. -Projects span highways and transit systems, water treatment plants, commercial developments, educational institutions, and industrial facilities. -Specialist teams cover environmental consulting, materials testing and certification, engineering design, and program and construction management. -They tackle diverse challenges, from inspecting bridges to designing water infrastructure. -A distinctive trait: blending field roots with engineering expertise—many rapid-response inspectors work daily on-site with minimal notice.

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