Recruiting Administrative Assistant- Temporary (6 months)

Overview

Temporary Recruiting Admin support for global hiring processes at HDR.

Key Responsibilities

• offer letters
• background checks
• hire processing
• sourcing
• reporting
• job postings

Tasks

-Offer Letters: Preparation of offer letters and benefits information using our applicant tracking system (Taleo) and MS office tools. A strong eye for detail is needed. -Career fair Coordination: On occasion, you will coordinate reserving space and assist with ordering and delivery of booths and materials to a variety of college and industry career fairs. -Bonuses: Maintain the database and process employee referral, signing and relocation bonuses with the most extreme degree of accuracy and detail. -HR Compliance: Serve as an advisor to Recruiters relative to HR hiring compliance and practices, including adverse impact process. -Travel Coordination: You’ll partner with Recruiters to coordinate travel for their candidates and process their approved travel expenses. -Background Checks: This includes initiating background checks through Taleo (ATS) and monitoring completed reports for any areas of concern. Assist candidates with any issues related to completing their profile within our 3rd party screening service, First Advantage. -Processing Hires: With a high degree of detail, process hires from Taleo into EBS, ensuring accuracy of personnel data flow. Troubleshoot any errors with high degree of technical aptitude. -Sourcing/Research: Conduct sourcing and research campaigns to help Recruiters find and attract quality candidates. -Incoming Inquiries: You’ll take occasional inbound calls and emails from candidates inquiring about HDR and/or their application status, troubleshoot application issues. -Written and verbal communication: Assist Recruiters with constructing offer letter verbiage as well as enhancing job descriptions. -Reporting: Utilizing automated Excel reports, track and verify accuracy of multiple data points. -Job Postings: You will be on point for posting jobs to various local and national websites. Specific duties include receiving and proofreading postings working with websites to post positions and handling associated billing information. -Drug Screens: Schedule and monitor drug screens; coordinate with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.

Requirements

• linkedin recruiter
• ms office
• high school
• 1yr experience
• communication
• self-motivated

What You Bring

-Self-motivated, well-organized and detail-oriented -LinkedIn: Creative use of LinkedIn Recruiter account to highlight HDR’s opportunities. -Ability to prioritize and handle multiple tasks in a fast-paced environment -Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence -Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans -A minimum of 1 years related experience -Presents numerical data effectively and is able to read and interpret written information -Demonstrates accuracy and thoroughness and monitors own work to ensure quality -High School diploma or equivalent -Ability to handle confidential information -Clerical background in a Human Resources-type position helpful -Proficient with MS Office -Ability to communicate professionally with all levels of employees

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About Hdr

-provides innovative and sustainable solutions for infrastructure, buildings, and the environment. -combines engineering, architecture, and environmental stewardship in a holistic approach. -designing award-winning transit systems, water treatment plants, and energy-efficient buildings. -iconic public buildings and large-scale infrastructure projects.

Sector Specialisms

Security Clearance

-initiate background checks via taleo (ats) and monitor reports for concerns. -assist candidates with issues in the first advantage third‑party screening service.