Administrative Assistant / Front Desk

Overview

Office admin role handling calls, guests, mail, shipments, supplies, data entry

Key Responsibilities

• mail distribution
• supply ordering
• calendar management
• data entry
• inventory management
• guest reception

Tasks

-Sorts, opens and distributes mail daily and handles interoffice mail -Orders office supplies for all office locations and departments -Maintains conference room calendars -Ensures effective communications with management, callers, customers, and staff -Performs general data entry -Schedules birthday and anniversary calls -Orders and maintains inventory of uniforms, distributing appropriately to employees -Answers company phones, provides information, and directs callers to the appropriate parties -Conducts reference checks -Manages employee certificates -Receives incoming shipments -Greets and signs in guests/visitors -Prints business cards -Prepares shipments to go out via various vendors and customers -Serves as backup to travel coordinator -Performs administrative duties for other departments as needed to see projects to completion -Assists with office management tasks/duties

Requirements

• ms office
• notary
• driver's license
• us citizenship
• customer service
• phone lines

What You Bring

Evergreen Fire & Security is a US government contractor with sensitive access requirements. As our employee, you must also be able to satisfy federal government requirements for access to government information. Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and/or restricted facilities. The perfect Administrative Assistant enjoys a fast pace and juggling multiple priorities. They don’t know what it means to sit back and wait because they are always proactively seeking out ways to be more efficient, get tasks completed on time, and provide excellent support. This position performs a variety of administrative functions, including being the first point of contact with internal and external customers. They are problem solvers who save the day with their resourcefulness and ability to successfully navigate obstacles. Sounds like a perfect fit for you? Please read on. -Experience handling multiple phone lines -Enjoys working in-office five days per week -Willing & able to become a notary in Washington State -Interacts effectively with internal and external customers -Valid state driver’s license -Excellent customer service skills -Extremely punctual and reliable -MS Office experience -Prior experience booking travel -Ability to pass pre-employment screenings (drug, background, and driving history)

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Benefits

Pay range is $20 - $25 per hour for well-qualified candidates. We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment. Check us out on Facebook, LinkedIn, or at www.evergreenfire.com. -100% vested from day one -Dependent care flexible spending accounts -Paid Time Off (PTO) -Medical, dental, and vision insurance plans -Competitive pay -Healthcare flexible spending accounts -Paid holidays -Company-sponsored group term life insurance -Opportunities to participate in voluntary benefits such as pet insurance, voluntary life insurance, disability insurance, long-term care, hospital indemnity insurance, critical illness insurance, legal services, identity theft protection, and accident insurance. -Company-sponsored short-term disability insurance -Employee Assistance Program (EAP) -Up to 4% match available -401(k) plan

About Evergreen Fire And Security

-Specializing in custom low‑voltage systems, it projects expertise in fire alarm, mass notification, CCTV, access control, perimeter detection, cybersecurity, and ERCES. -Common projects range from high‑security government premises and military bases to large commercial campuses, offering design, installation, monitoring, and service. -Its certified engineers and NICET‑qualified technicians handle code compliance, programming, maintenance, and 24/7 UL‑certified monitoring. -Notably, they self‑perform cybersecurity hardening and support mass notification and ERCES systems in sensitive infrastructure. -Headquartered in Tacoma with an additional office in Huntsville, AL, they maintain a national footprint serving government and commercial clients.

Sector Specialisms

Security Clearance

-must pass pre‑employment screenings including drug, background, and driving history checks