Privacy Administrator

Overview

Manage and ensure compliance with privacy policies, PIAs, and incident response for the City.

Key Responsibilities

• pia management
• cctv review
• security clearance
• incident management
• privacy metrics
• records management

Tasks

-Supports and adheres to Corporate Records Management best practices. -Reviews the Office of the Information and Privacy Commissioner’s (OIPC) resources, rulings, and guidance documents to ensure accurate and consistent application of FIPPA requirements. Conducts reviews of other provincial and federal Privacy Commissioners’ resources to ensure adherence to industry best practices. -Assists with investigations to alleged violations of FIPPA, policies and procedures. -Coordinates the City’s Enhanced Security Clearance (ERC) and Contractor Security Clearance application processes. -May conduct FOI file reviews of sensitive and highly confidential cases, e.g. labour relations matters, as will be assigned from time-to-time. -Liaises with law enforcement bodies and City staff to process and respond to law enforcement requests. -Reviews CCTV applications to ensure compliance with City policy, procedures, and FIPPA. Advises staff on the completion of applications and co-ordinates final approval process. -In partnership with the ATIP Director and Privacy Analyst, designs and implements consistent, effective privacy practices that minimize risk and ensure the confidentiality of protected City of Vancouver information across all platforms. -Assists with liaising and directing staff during incident, breach, or complaint investigations. Compiles investigative materials, drafts incident reports, assesses risk, advises staff and follows up on corrective action. -Assists with direct inquiries from the public on privacy matters, investigates individual complaints and corresponds with individuals regarding their concerns. -Promotes and supports the ongoing development, improvement and implementation of City of Vancouver guidelines, procedures and policies. -Acts as a point of contact for staff on privacy program inquiries and requirements as new or existing programs are developed or revised. -Assists with preparing and organizing materials for privacy matters, such as PIAs and mandatory breach reporting, brought before the OIPC. -Assists with providing analysis, guidance, advice, and training on requirements for privacy compliance. -Assists with the privacy workload, including PIAs, CCTV Applications, and privacy incidents, matters and queries. Logs and tracks all incoming work. Develops and reports privacy metrics. -Identifies contentious issues and risks, monitors changes to best practices and legal requirements, briefs the ATIP Director and implements revisions accordingly. -Assists with the City’s organization-wide PIA process and procedures to ensure the development of new products and services is consistent with the City’s privacy policies and legal obligations. This includes assisting staff with the completion of Privacy Risk Management Checklists and PIAs. -Contributes to the maintenance and expansion of the City’s privacy management program, including administering the privacy impact assessment (PIA) process, monitoring the Personal Information Directory, and assisting in the development of policies, procedures, and best practices.

Requirements

• adobe acrobat
• microsoft office
• iapp certified
• bachelor's degree
• privacy experience
• communication

What You Bring

-Demonstrated superior ability to effectively communicate in verbal and written form. -Demonstrated understanding of process management, investigation, research, analysis, and superior skill in the application of information and privacy principles. -Excellent facilitation, persuasion, negotiation and problem solving skills. -Excellent organization and time management; demonstrated ability to work well under pressure and meet tight deadlines. -Excellent working knowledge of quality control and risk management principles. -Detailed knowledge of the Vancouver Charter or the Local Government Act of British Columbia. -Demonstrated knowledge and understanding of the Privacy Provisions of the FIPPA and Regulations. -One to three years of progressively responsible experience in privacy; a minimum of two years of municipal/public sector privacy experience is preferred. Some access to information experience is also valuable. -Ability to work independently and effectively with minimal supervision. -Exceptional editing skills and ability to prepare professional documents, such as reports, memoranda, and presentations. -Demonstrated proficiency with Adobe Acrobat Xpro or similar redaction tool set and the Microsoft Office Suite of products. -Demonstrated ability to work effectively as a team member; superior interpersonal skills and a proven track record in dealing tactfully and effectively with staff, the public and elected officials. -Or an equivalent combination of education, training and experience. -University graduation at the Bachelor’s level in an appropriate discipline such as information management, law, or an equivalent degree. -Demonstrated ability to exercise a high level of judgement and confidentiality when handling sensitive personal, corporate and HR/labour relations information. -Formal training in access and privacy principles i.e. Information and Access certificate or certification through a recognized professional organization such as the International Association of Privacy Professionals, (IAPP).

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About City Of Vancouver

-The City of Vancouver is committed to enhancing the city's livability and sustainability through its services. -It oversees the development of infrastructure and the implementation of policies to support growth. -The city actively engages in residential, commercial, and public sector projects to meet evolving needs. -Notable for its comprehensive approach to urban planning, transportation, and environmental management. -Vancouver stands as a beacon of urban development with projects that integrate technology and sustainability. -Has led a series of landmark initiatives in housing, green spaces, and public transportation expansion.

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