Project Assistant

Overview

Assist project managers with documentation, billing, contracts, and site coordination.

Key Responsibilities

• accounts receivable
• submittal tracking
• plan production
• site photography
• contract drafting
• progress reporting

Tasks

-Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs. -Assist Project Managers and Land development Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments. -Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs -Track the status of contract reviews -During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf) -Visit sites to photograph existing site conditions (requires reliable method of transportation) -Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, various contractual documentation, additional service requests, etc.) -Assist with quarterly contract management reporting and follow-up -Assist with opening project numbers for proposal pursuits and contracted projects -Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies. -Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists -Assist Project Managers and Land Development Sector as needed on Special projects and administrative tasks. -Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs) -Pick-up/drop-off of project items (requires automobile and driver's license) -Set up project folders and help file project-related documentation -Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review -Prepare Basic reports and collections metrics to track and communicate collection status to management. -Track and monitor meetings and attendees lists -Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.) -Submit contract review requests to the contracts team as needed -Assist project manager in tracking project billing and creating monthly progress reports

Requirements

• autocad
• microsoft office
• bluebeam
• communication
• construction
• detail oriented

What You Bring

-Excellent written and verbal communication skills -Reliable method of transportation to and from the office and various job sites -Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred) -Ability to work collaboratively and independently -Experience in the engineering or construction industry is a plus -Ability to work in a fast-paced environment and prioritize tasks -Strong organizational and time management skills -AutoCAD experience is a plus but not required -Attention to detail and accuracy

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Benefits

-BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents -Competitive salaries, end of year bonuses, profit sharing, and 401k -14 days of paid vacation time, 6 paid sick days, 8 paid Holidays -The typical base salary range for this position is $30.00/hour - $40.00/hour depending upon skills, experience, education, and geographical location. This is an hourly position paid biweekly -Education reimbursement, Paid annual dues for professional and societal organizations -Request Certificates of Insurance (COIs) -BKF offers competitive and award-winning benefits and perks. To learn more, click here.

About Bkf Engineers

-Delivering comprehensive engineering solutions across various sectors. -Specializing in civil, structural, mechanical, and electrical engineering. -A legacy of collaboration on iconic buildings, transportation systems, and infrastructure. -A diverse portfolio including high-rise buildings, bridges, hospitals, and urban developments. -Known for creative problem-solving and meeting tight deadlines. -Leveraging advanced technology and a multidisciplinary approach for safety and quality. -Committed to sustainable and resilient designs in engineering projects.

Sector Specialisms