Project Support Coordinator

Description

: Managing the supplier query process to ensure timely payment of our suppliers.

will provide essential administrative and operational support to our project and commercial teams. This role plays a vital part in ensuring the smooth execution of project activities by maintaining accurate records, loading project requirements on our P2P system, goods receipting, and supporting key functions.

: Support the projects with equipment on hire to ensure minimisation of the project cost exposure.

: Ensuring project practices align with company and client policies and procedures.

The Project Support Coordinator will provide essential administrative and operational support to our project and commercial teams. This role plays a vital part in ensuring the smooth execution of project activities by maintaining accurate records, loading project requirements on our P2P system, goods receipting, and supporting key functions.

: Collating the project materials and services requirements, loading on the P2P system and managing their accurate receipting upon delivery.

Hire Equipment Management

Supplier Invoice Query Management

Project Demand Management and Goods Receipt and GRN Processing

• Accurately load and maintain project demand in the IFS system.
• Governance and Consistency: Ensuring project practices align with company and client policies and procedures.
• Process Goods Receipt Notes (GRNs) for received deliveries.
• Supplier Invoicing Queries: Managing the supplier query process to ensure timely payment of our suppliers.
• Coordinate the hire and off-hire of site equipment and services.
• Support the commercial team with data entry, analysis, and reporting.
• Respond to ad hoc requests for information, documentation, and reports to aid decision-making and project control.
• Project Material requirements: Collating the project materials and services requirements, loading on the P2P system and managing their accurate receipting upon delivery.
• Ensure compliance with procurement and finance procedures.
• Ensure timely updates and alignment with evolving project schedules.
• Serve as the first point of contact for supplier invoice queries.
• Maintain accurate records and liaise with suppliers to avoid unnecessary charges.
• Hire equipment: Support the projects with equipment on hire to ensure minimisation of the project cost exposure.
• Liaise with procurement, finance, and suppliers to resolve discrepancies and facilitate timely payments.

Requirements

• Knowledge of hire equipment processes and supplier management.
• Understanding of procurement and finance processes, including GRN handling and invoice reconciliation.
• Ability to work independently while contributing positively to team goals and project delivery.
• Ability to interpret and present data to support decision-making.
• Experience using P2P systems, ideally IFS, for procurement and project support activities.
• Experience coordinating with multiple stakeholders across departments.
• Competence in Microsoft Office tools, especially Excel, for reporting and analysis.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Experience working in a project-based or construction/engineering environment.
• Attention to detail and accuracy in data entry, record-keeping, and documentation.
• A proactive approach to continuous improvement and process optimisation.
• Strong communication and influencing skills, with the ability to build effective relationships across functions, suppliers, and stakeholders.
• Proactive problem-solving abilities, particularly in resolving invoice queries and coordinating project logistics.
• Familiarity with IFS or similar enterprise resource planning (ERP) systems.

Benefits

A competitive salary

Car/car allowance (Jobs needs dependent)

And many more benefits including – cycle to work scheme, discounts and savings Hub, Kids Pass etc

Life Assurance

Contribution Pension scheme

At MWH Treatment we believe that people matter. We know to build successful, creative teams we need a diverse workforce that can deliver innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential, creating opportunity by inviting, embracing, and celebrating difference, our goal as an employer is to motivate, and develop our employees. By fostering a diverse range of talents and perspectives we ensure we have the breadth of viewpoints, experiences, and skills needed to succeed. Embracing diversity of all kinds enables us to provide a work environment and culture that plays a key role in attracting and retaining the right people with the right skills.

25 days holiday + Bank Holidays (with an additional 5 days available to buy)

Hybrid Working (Jobs needs dependent)

Private Medical Insurance

Health Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance