Client Services Coordinator

Overview

Provides admin, marketing, and accounting support to real estate professionals.

Key Responsibilities

• task tracking
• document prep
• research analysis
• database management
• presentation design
• accounting support

Tasks

Provides overall administrative support for real estate Professionals. In addition to preparation of normal correspondence, the Coordinator is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. -Monitor action items and request dates for completion to ensure effective and timely completion of requests -Provide administrative. Graphic and technical support to the team as needed -Conduct research, assemble data, and perform special projects -Maintain and update assigned agents’ client/prospect databases -Maintain and purge account files and records for assigned agents -Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies and procedures -Perform accounting functions which may include preparation of expense reports, invoices and billings -Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation and spelling -Prepare and produce marketing presentations, multiple property surveys, tour books, and PowerPoint or InDesign presentations, often with a short lead-time -Provide information about the Company; screen and respond to internal and external inquiries of a less technical nature -Perform general administrative duties such as filing, schedule meetings and travel arrangements

Requirements

• microsoft word
• excel
• powerpoint
• outlook
• high school
• 3 years

What You Bring

-Strong organizational, interpersonal and communication skills -Capacity to work successfully in a team environment, build effective working relationships inside and outside of the group -Creative self-starter, multitask oriented -High school diploma or equivalent knowledge -Strong proofreading and editing abilities -Minimum three years related work experience supporting multiple people; real estate experience preferred -Ability to complete a high volume of tasks with minimal guidance or supervision -Thorough working knowledge of Microsoft Word, Excel, Power Point, and Outlook -All Microsoft applications, including Word, Excel and PowerPoint -Outlook and other contact management, social media and email systems -Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility

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About Savills North America

-Expanding into a global real estate services powerhouse with a strong North American presence. -Offering a wide range of real estate solutions, including commercial and residential property services, investment advice, and property management. -Completing a diverse array of projects, from high-rise office towers to sprawling mixed-use developments. -Providing deep expertise in market trends, strategic investment advice, and high-quality asset management. -Committing to innovative approaches, tailoring solutions to meet the needs of both tenants and property owners. -Helping clients navigate the complexities of real estate through an extensive network, offering insight-driven, personalized strategies. -Becoming a trusted name for both corporate and individual clients seeking reliable, forward-thinking real estate services.

Sector Specialisms