Project Controls Specialist III (Cost Analyst) Work Location: Los Angeles, CA

Overview

Manage project budgets, forecasts, variance analysis, and cost control for capital projects.

Key Responsibilities

• budget management
• cost reporting
• financial reconciliation
• cost analysis
• system administration
• stakeholder liaison

Tasks

-Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies. -Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details. -Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies. -Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders. -Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy -Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents. -Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications -Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis. -Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly. -Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems. -Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain. -Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects. -Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives. -Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders. -Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes. -Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues. -Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts. -Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports. -Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance. -Take on additional duties or special projects as needed to support cost management initiatives and overall project success. -Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals. -Ensure compliance with Build LACCD policies and procedures regarding cost management for capital projects with multiple funding sources. -Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures.

Requirements

• advanced excel
• proliance
• data-warehouse
• earned value
• cost management
• engineering degree

What You Bring

-Ability to present data to management in an organized manner -5 - 10 years' experience professional experience in program and/or project controls on a construction program. -Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment -Ability to adapt to changing requirements and situations -Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other systems used by a large capital program, and any educational facility experience. -Ability to work in a fast-paced environment -Exceptional communication skills required -Ability to work as part of a team -Ability to perform in a business environment, maintaining professionalism in all communications and demeanor -Experience working through the entire project life cycle -BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.

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About Pmcs Group, Inc.

-Evolved from seasoned engineering and construction professionals into a versatile infrastructure specialist. -Provides end-to-end oversight: design-review, scheduling, cost control, QA/QC inspection, procurement, and commissioning. -Notable projects include I-5 freeway enhancements, Purple Line transit extension, Los Angeles Airport modernization, and hospital megaprojects. -Serves both public and private clients in transportation, healthcare, government facilities, and general construction management. -Often handles technically complex jobs, such as LEED-certified fire stations and million-square-foot hospitals, blending green tech and civil scope. -Certified as a small business by California and port authorities, giving them an edge in public infrastructure work. -Earns repeat clients by delivering projects on time, within budget, and with strong quality assurance.

Sector Specialisms