Accounts Payable Specialist

Overview

Process invoices, manage vendor payments, and support AP functions for property portfolios.

Key Responsibilities

• invoice review
• ap processing
• vendor setup
• yardi voyager
• check runs
• electronic payments

Tasks

-Review utility invoices in the Conservice dashboard for accuracy and proper allocation. -Review and resolve exceptions within the AP processing software. -Manages more than 6,000 apartment homes across 9 states -Partner with vendors to convert payments from paper checks to electronic formats. -Respond promptly to vendor inquiries to maintain strong relationships and ensure timely resolution of issues. -Reconcile purchasing card statements for assigned properties, ensuring backup documentation and proper expense coding. -Process check runs and attach remittance details as needed. -Collaboration: You’ll work closely with Property Accounting, Operations, and Community Managers to ensure financial data is processed efficiently and correctly. -Coordinate with third-party service providers to push invoices for payment and approval. -Provide backup support to the AP team and other accounting functions as requested. -Review invoices for accuracy and appropriate coding before approval and posting. -Invoices and payments are processed accurately and on time for all assigned properties. -Accountability: You’ll play a key role in maintaining strong internal controls and supporting compliance with ALCO’s accounting policies. -Review vendor Certificates of Insurance and update records prior to payment. -Review and verify vendor setup packets for accuracy and upload vendor information into Yardi Voyager.

Requirements

• yardi voyager
• excel
• 2+ years
• gaap
• accounting degree
• organized

What You Bring

-Operational Impact: Your precision and consistency ensure vendors are paid accurately and on time—protecting ALCO’s financial reputation and vendor relationships. -Strengths: Organized, dependable, and detail-oriented with excellent communication skills. -Payables documentation is complete, compliant, and audit-ready. -Mindset: Accountable, service-oriented, and able to manage multiple priorities with accuracy and efficiency. -Experience: 2+ years of experience in accounts payable or general accounting preferred; experience in property management a plus. -Knowledge: Familiarity with GAAP principles, vendor management, and internal control practices. -Education: High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting or Business preferred. -Widely recognized as an expert in government housing programs -Over 40 years of experience in the affordable housing industry -Technical Skills: Proficiency in Microsoft Office (especially Excel); Yardi Voyager experience preferred. -First-Round Interview (Accounts Payable Supervisor + HR Representative) Focus: Accounting systems experience, communication skills, and technical knowledge of accounts payable processes.

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Benefits

-CARING: We will develop relationships that demonstrate care and concern for the well-being, growth, and success of our partners, which includes our residents, employees, investors, and regulators.

About Alco Management, Inc.

-Building a solid reputation for delivering complex construction and project management services. -Specializing in large-scale commercial, residential, and infrastructure projects. -Known for expertise in heavy civil and industrial projects across sectors like transport and utilities. -Noted for managing intricate logistics and challenging environments with precision. -Thriving in complex regulatory environments while maintaining high standards of quality and safety.

Sector Specialisms

Interview Process

-initial resume review by hr & accounts payable supervisor -first-round interview with accounts payable supervisor and hr representative -final interview with director of accounting and culture & engagement strategist

Security Clearance

-employment offers contingent on successful completion of background check and drug screening