Administrative Coordinator

Overview

Handles invoicing, receivables, billing queries, and supports branch operations.

Key Responsibilities

• financial documentation
• invoice generation
• accounts receivable
• billing support
• payroll processing
• data compilation

Tasks

-Maintain accurate, organized documentation of all financial transactions, client interactions, and sensitive information with strict confidentiality and accessibility for audits. -Generate, review, and send detailed invoices to clients while monitoring payment timelines. Track accounts receivable and proactively contact clients regarding past due accounts. Research and resolve billing disputes and generate monthly statements. -Serve as the primary contact for billing inquiries, resolving discrepancies promptly while maintaining positive client relationships through professional communication and support. -Support daily branch operations including payroll processing, accounts receivable management, and departmental projects through research and data compilation.

Requirements

• invoicing
• accounts receivable
• office software
• database management
• customer service
• attention to detail

What You Bring

-Experience with invoicing and accounts receivable preferred -Proficiency in office software and database management -Ability to handle confidential information with discretion -Strong attention to detail and organizational skills -Excellent communication and customer service abilities

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Benefits

-401k with company match and profit-sharing -Tuition reimbursement -Paid holidays -Term, AD&D and Dependent Life insurances -Health, dental and vision insurance -Continuing education and advancement opportunities -Wellness reimbursement program -Growth potential with a stable company -Prepaid Legal -Paid vacation

About The Waldinger Corporation

-Provides expert solutions for both new construction and renovation projects. -Core expertise spans industrial, commercial, residential, and energy sectors. -Known for dedication to safety and quality, handling large, complex projects. -Notable projects include major infrastructure developments and critical facilities for utility and energy sectors. -Offers tailored solutions to diverse industries such as water resources, transportation, and government. -Maintains a forward-thinking approach, embracing latest technologies for efficiency and sustainability.

Sector Specialisms