Administrative Assistant I

Overview

Provides administrative support for scheduling, correspondence, documentation, and office coordination.

Key Responsibilities

• document prep
• data entry
• schedule coordination
• office supplies
• communication
• meeting minutes

Tasks

-Prepare, format, and proofread documents, reports, and presentations as needed. -The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. -Maintain office supplies inventory, ordering and restocking as necessary. -Assist with data entry, report preparation, and maintaining spreadsheets or databases. -The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. -Communicate with internal and external partners and vendors, as needed. -Handle incoming and outgoing correspondence, including emails, letters, and packages. -Prepare meeting agendas, take minutes, and distribute meeting materials. -The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds. -Provide administrative support for various projects as assigned. -Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements. -Greet visitors, answer and direct phone calls, and provide general information.

Requirements

• microsoft office
• high school
• associate degree
• problem solving
• communication
• admin experience

What You Bring

-Ability to adapt to a changing work environment and foster and maintain good relationships at all levels. -Strong organizational, time management, and problem-solving skills. -Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events. -Effective verbal and written communication skills to interact with team members and stakeholders. -Ability to work independently and collaboratively in a fast-paced environment. -High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred. -This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. -Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools. -Strong attention to detail and ability to handle confidential information with discretion. -0-2 years of administrative or office support experience (internship or volunteer experience a plus).

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About Ues

-Headquartered in Orlando, Florida, with 85+ branches serving diverse U.S. markets. -Under private-equity ownership since 2019. -Projects span transportation corridors, solar farms, data centers, hospitals, schools, and bridges. -Combines earth-science know-how with construction materials testing and environmental evaluations. -Known for tackling complex geotechnical and environmental challenges with technology-driven solutions.

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