HR and Administrative Coordinator

Overview

HR & admin support for hiring, onboarding, benefits, payroll, compliance, and office ops.

Key Responsibilities

• hr dashboards
• payroll processing
• recruitment
• onboarding
• compliance audits
• vendor management

Tasks

-Assist the VP of HR in implementing HR policies, programs, and company-wide initiatives. -Manage office operations including supplies, vendor relationships, and facility maintenance requests. -Track attendance, PTO, and timekeeping to support payroll accuracy. -Coordinate new hire orientation and ensure completion of required safety and compliance training. -Maintain confidential personnel, safety, and compliance records. -Assist with employee relations documentation, corrective actions, and investigations as directed. -Prepare and maintain accurate employee files, certifications, and training records. -Support field and office hiring needs, including job postings, candidate screening, and background checks. -Prepare internal communications, reports, and HR dashboards as needed. -Assist in coordinating safety meetings, compliance audits, and workers’ compensation documentation. -Assistance with AHCA event -Support payroll processing through timesheet review and coordination with field supervisors. -Coordinate the full employee lifecycle — from recruitment and onboarding through separation. -Help coordinate company events, recognition programs, and engagement activities. -Provide administrative support to the VP of HR and leadership team. -Ordering materials as needed -Support benefits administration and assist employees with related questions. -Handling all auto fleet repairs, oil changes coordinated through myself

Requirements

• microsoft office
• hris
• 2-4 years
• hr degree
• detail-oriented
• communication

What You Bring

-Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS systems. -Strong Attention to Detail -Demonstrated discretion in handling confidential information. -2–4 years of HR or administrative experience; construction or mechanical industry strongly preferred. -Worker certifications and trainings -Adaptability and Initiative -Ability to multitask and manage deadlines in a fast-paced, field-service environment. -Effective Communication -Associate or Bachelor’s degree in Human Resources, Business Administration, or related field preferred. -Excellent communication, organizational, and problem-solving skills. -Knowledge of employment laws, HR practices, and safety compliance requirements. -Confidentiality and Integrity

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Benefits

-Equipment rentals -Professional development and growth opportunities -Paid time off and company holidays -All billing for service, including opening and closing work orders -Health, dental, and vision insurance -Travel arrangements for workers traveling -Competitive salary commensurate with experience -Supportive, family-oriented “Team Tropic” culture

About Tropic Mechanical

-Specializing in healthcare, institutional, educational and commercial projects, they’ve powered iconic facilities like Mayo Clinic Proton and Jackson West Medical Center. -They handle full-cycle HVAC work including design, engineering, pre‑construction, fabrication, installation, commissioning, service and maintenance. -Their skilled team executes complex projects—like operating‑room HVAC systems and central energy plants—with precision and innovative logistics. -From helicopter lifts for rooftop units to temporary cooling during construction, they deliver tailored solutions in challenging environments. -Their hallmark is seamless integration of design and construction—ensuring projects stay on time, on budget, and exact to specification. -Their portfolio spans major Florida health systems, universities, research institutes, combining engineering rigor with real‑world impact.

Sector Specialisms

Security Clearance

-assist with candidate screening and conduct background checks as part of hiring.