Administrative Assistant (Part-Time)

Overview

Assist Facility Manager with admin tasks: invoicing, reporting, inventory, vendor support.

Key Responsibilities

• inventory management
• report generation
• resource management
• vendor management
• invoice processing
• budget reporting

Tasks

-Maintenance of inventory with respect to office supplies and company forms, etc. for project team use. -Ensure adequate supplies of uniforms are available for new hires. -Treat all individuals with dignity and respect. -Assists in the completion of weekly and/or monthly reports on maintenance, scheduling, work orders and other on-site activities. -Manage human and financial resources wisely. -Manage vendor files. -Encourage open communication throughout the company. -Provide superior service to our customers and employees. -Understand and support the company's direction. -Financial – Ensures that invoices are received in a timely manner from vendors and for coding of invoices for submission to the internal Accounting department for payment. Tracks invoices and expenses to ensure budget compliance. -Support team members and clients with account correspondence, reporting and budgeting.

Requirements

• high school
• microsoft office
• data entry
• admin support
• detail oriented
• customer service

What You Bring

-Be able to go above and beyond what is expected of them. -Solid attention to detail. -High School Diploma or GED equivalency. Higher education or formal training preferred. -Excellent communication and customer service skills, including strong writing, speaking and listening skills. -Requirement: Successful Drug screen & criminal background check. -Excellent computer skills and above average knowledge of office software packages (Word, Excel, PowerPoint, Outlook, etc.). -A minimum of 3 years’ experience within an administrative support role -Ability to operate equipment such as copy machines, fax machines, personal computers, scanners and other office machinery. -Willingness to do whatever is necessary to assist team and support company policies and procedures. -Ability to multi-task and work in fast-paced environment. -Data entry skills -Excellent organizational skills.

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About Owens Realty Services

-Began as a commercial real estate brokerage and expanded into a full-service platform. -Operates primarily in Connecticut, Florida, North Carolina, and New York. -Brokerage arm has transacted hundreds of millions in deals, including a notable $30.3M sale. -Regularly appointed as receiver or manager for distressed assets, stabilizing office properties during downturns. -Led by founder Bob Owens, a 40-year industry veteran, and a senior team overseeing finance, operations, risk, and growth.

Sector Specialisms

Security Clearance

-require drug screening -require criminal background check