Administrative Executive
Uppteam
Remote AEC design support firm offering architectural, civil, structural, MEP, BIM and QA services globally.
Description
data management
client liaison
travel coordination
office operations
document preparation
inventory management
Provide administrative support to managers and staff, ensuring smooth workflow.
Manage inventory of office supplies and place orders as needed.
Ensure data accuracy and completeness across databases and spreadsheets.
Serve as the main point of contact between the operations team and US clients.
Organize and schedule meetings, appointments, and internal communications.
Assist in the planning and logistics of company events, team meetings, and team-building activities (including venue booking, catering, and transportation).
Coordinate with internal teams to relay client expectations, deadlines, and updates effectively.
Prepare, edit, and distribute documents, reports, and professional correspondence.
Coordinate domestic and international travel arrangements for employees.
Oversee and maintain daily office operations to ensure efficiency.
Attend and participate in client meetings to understand task requirements, manage data, and ensure alignment with deliverables.
Communicate professionally with US clients via email and virtual meetings.
Maintain and update both electronic and physical filing systems.
Requirements
ms office
problem solving
communication
time management
office management
1-3 years
Attention to detail and problem-solving skills.
Knowledge of office management systems and procedures.
Excellent written and verbal communication skills.
Discretion and confidentiality.
Excellent time management skills and ability to multitask and prioritize work.
We are seeking a proactive and organized Administrative Executive with strong communication skills to support our operations and serve as a key liaison with our US-based clients. While this role involves general office administration, the primary focus will be on managing communication, data coordination, and task execution in collaboration with our clients.
1 to 3 years of proven experience as an administrative assistant, virtual assistant, or office admin assistant.
Proficiency in MS Office (MS Excel and MS Word, in particular).
Benefits
Training + Development
Interview process
Visa Sponsorship
Security clearance
Overview
2006
Year Established
The company was founded in 2006 as Milan Engineering.
Over 2,000
Projects Completed
Showcasing expertise in design documentation, clash detection, 3D rendering, and virtual admin support.
- It operates from offices in the US (Florida) and multiple Indian cities (Surat, Ahmedabad, Nashik, Kolkata).
- Services span architectural, civil, structural, MEP engineering, BIM modeling, third‑party QA and construction documentation.
- Leveraging remote teams, Uppteam supercharges North American AEC clients with scalable, around‑the‑clock production support.
- Their training institute ups skills in AEC tools and codes, blending global standards with personalized client service.
- Their ability to convert point clouds into Revit/CAD deliverables in record time turned heads in structural engineering circles.
Culture + Values
- We care about our clients, team, and work.
- We collaborate with our team and our clients to ensure the best possible result. We succeed as one team.
- We deliver the highest‑quality designs every time.
- We maintain transparency to achieve mutual success.
- We adapt and improve to stay ahead of the curve.
- We transform through technology and process.
- We always maintain humility.
Environment + Sustainability
- Monthly CSR initiatives focused on mentorship, community support, and sustainable development.
- CSR is integrated into core operations, viewed as an extension of collaboration, humility, and transparency.
Inclusion & Diversity
4.0/5.0
Glassdoor Diversity Rating
Ranked by architects on Glassdoor for Diversity & Inclusion.
- Described as having an “inclusive” culture and “employee friendly work policies” by multiple employees.
- No gender‑specific statistics or formal DEI targets disclosed publicly.