Travel Compliance Specialist

Overview

Coordinate and ensure compliance for federal travel, conferences, and related admin for NOAA OCM.

Key Responsibilities

• travel coordination
• e2 solutions
• conference packages
• audit review
• process sops
• funding management

Tasks

-Serve as the point of contact for any and all federal travel related matters and subject matter experts in the preparation of travel authorizations, travel vouchers, airline and hotel reservations, and rental car arrangements -Assist with efforts at year end closeout and new fiscal year start up efforts. -Train new federal staff members on the use of the E2 Solutions system, federal travel regulations, credit card rules, general travel processes, and lead-times for conferences, passports & travel authorizations. -Provide professional, courteous, timely and expert travel coordination services including but not limited to domestic, foreign, invitational, gift and bequest, and conferences for the Office for Coastal Management (OCM) for approximately 110 federal employees and a rotating number of invitational traveler requests. -Submit the entire package to NOS, directing them to the correct screens in CBS & updating the Master Agreement Spreadsheet accordingly, all while monitoring the package to ensure it is moving along the approval process and funding is dispersed accordingly. -Develop, propose, maintain and update OCM travel processes and SOPs. -Serve as subject matter experts keeping up with federal, DOC, NOAA, and NOS travel regulations, including but not limited to domestic, conference, group, gift and bequest, Invitational, foreign, and relocation travel. -Develop and improve processes on conference reporting. -Act on and respond to post conference audit inquiries. -Create the UCO Allotment and prepare the RG2 screen in CBS. Troubleshoot any issues with period of performance, contract discrepancies, and funding timelines. -Solicit input, develop and submit conference packages, and report on actual conference expenses. This includes efforts associated with working with other NOAA Line or Program Office travel reps on submission of their packages. -Assist federal staff with obtaining, renewing and processing passports. -Using the E2 Solutions online system make travel arrangements including hotels and transportation. -Adhere to audit standards; package and submit travel packages to NOAA Finance as requested for formal audit review. -Arrange and coordinate invitational travel. -Respond to and provide information and documentation to vouchers selected for audit. -Communicate and collaborate among the travel coordinators, federal and contractor, for status, guidance, and information, keeping the federal program manager apprised and seek decisions from the BOD federal program manager for any sensitive, difficult, or challenging travelers or travel situations. -Assist with travel services for the OCM Director and Deputy Director, as well as Regional Directors if/when requested. -Serve as OCM subject matter expert and liaison with NOS/NOAA on conference packages. -Prepare financial steps for Interagency Agreements, Amendments, Annexes & Modifications. -Train others on preparation and reporting of conference packages. Lead, coordinate, prepare, submit, and track status and approval for all conference and group travel packages. -Coordinate/support travel requests and vouchers using E2 Solutions for OCM federal and invitational travelers. -Adhere to audit standards; package and submit travel packages to NOAA Finance as requested for formal audit review. (Approx. 25% of travel packages and all conference packages are audited) -Create line of accounting for new agreements, prepare the Project Code Request Form & set-up the account code in CBS. -Advise on travel estimates, requests, research and communicate with Directors’ Office staff regarding flight times/hotel options and credit card issues. -Keep abreast of travel updates/changes and disseminate the most current travel information to staff.

Requirements

• microsoft office
• google drive
• naci clearance
• bachelor's
• 5+ years
• federal travel

What You Bring

-Proficient computer knowledge with emphasis on Microsoft Office and Google Drive. -Ability to pass a National Agency Check (NACI) and maintain it throughout the duration of employment. -Strong, professional oral and written communication skills. Excellent interpersonal skills strongly preferred. -Self-starter with ability to work in a small team environment with limited guidance and oversight. -Experience working with, for and/or supporting high level management. Knowledge of keeping personnel and business data confidential is required. -Ability to follow standard operating procedures and guidance documentation as well as create and/or update standard operating procedures as needed. -Bachelor's Degree -Demonstrated ability to build relationships with federal management, colleagues, and external partners. -5+ years of experience in a related business field. -Proficient knowledge of pertinent laws, regulations, and policies that govern federal travel.

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Benefits

-Tuition assistance/Training/Workforce improvement reimbursement per year -Personalized career growth plans for every employee -Highly competitive compensation plan regularly calibrated against industry and location benchmarks -401(k) retirement plan with company-matching -Life and accident insurance -Employee Referral Program -Free centralized, self-directed Learning Management System to learn at your own pace -Comprehensive healthcare for the employee at no monthly cost -Flexible spending accounts -Employee assistance program (EAP) -Healthcare benefit covers medical, prescription drug, dental, and vision -Employee Stock Ownership Plan (ESOP) - we're all company owners! -Short- and long-term disability insurance -Annual Employee Recognition Awards with bonuses -Personal Time Off (PTO) Policy plus paid holidays -Spot bonuses for exceptional performance

About Lynker

-A mission-driven company focused on addressing complex challenges in environmental and technological sectors. -Provides data-driven solutions, engineering expertise, and innovative technologies. -Engages in high-impact projects across water resources, renewable energy, and government services. -Has successfully supported government agencies, utilities, and commercial enterprises with specialized solutions. -Operates across North America and contributes significantly to global initiatives in water and energy management. -Delivers transformative results through cutting-edge research and strategic partnerships with public and private entities. -Recognized for integrating technology with environmental and societal goals, enhancing sustainability.

Sector Specialisms

Security Clearance

-must be able to pass and maintain a national agency check (naci) throughout employment.