Accounts Payable Spec

Overview

Handle vendor invoices, payments and related A/P tasks across manufacturing units.

Key Responsibilities

• concur auditing
• invoice matching
• ach payments
• power automate
• cost allocation
• process automation

Tasks

-Audit and approve weekly Concur expense reports. -Assist in A/P monthly closing activities, including accruals, reconciliation of accounts payable aging reports, and financial reporting for manufacturing expenses. -Process vendor invoices, ensuring three-way matching with purchase orders (POs) and receiving reports for raw materials, equipment, and other manufacturing-related expenses. -Reach out to vendors to obtain their banking information, this includes ensuring vendor banking information is accurately stored in the different ERPs (Epicor, BC, etc.). -Review the Aged Payables Report to ensure there are no past-due invoices. -Initiate ACH and wire payments, as well as issue checks, which include generating EFT files for ACH payment runs. -Adhere to company policies, tax regulations, and audit requirements related to procurement, payments, and financial transactions. -Properly allocate costs to the appropriate departments, projects, or cost centers, ensuring accuracy in financial reporting. -Support continuous improvement initiatives in A/P processes, including automation efforts to enhance efficiency and reduce manual workload. -Communicate with vendors regarding payment status, discrepancies, and resolution of outstanding invoices. -Ensure timely payments to suppliers, reconcile vendor accounts, and resolve discrepancies related to price variances, quantity mismatches, or defective materials. -Obtain weekly Concur extract reports and distribute them via Power Automate. -Verify W-9 and tax-related documentation. Initiate address updates as needed. -Send ACH and wire remittance advice via Power Automate or BC. -Work closely with procurement, inventory control, and production teams to ensure accurate tracking of material costs and supplier invoices. -Prepare and process weekly payment runs (ACH, wire transfers, and checks).

Requirements

• 2+ years
• accounts payable
• manufacturing
• erp
• power bi
• associate’s degree

What You Bring

-2+ years of accounts payable or related accounting or finance experience, preferably in a manufacturing or industrial environment. -Familiarity with production cycles, inventory management, and procurement best practices is an advantage. -Ability to analyze financial transactions, resolve discrepancies, and ensure cost-effective payment solutions. -Environment / Hazards: Must be able to work in a manufacturing company, which may involve exposure to machinery, noise, and other industrial conditions. -Strong computer skills and ERP systems knowledge: Microsoft Office – Excel, Word, Outlook, PowerPoint; Adobe; Microsoft Dynamics 365 Business Central, Epicor, SAP, Sage, Oracle, or QuickBooks, particularly for manufacturing A/P processes. -Excellent interpersonal skills to work effectively with suppliers, finance teams, and manufacturing operations. -Associate’s degree in Accounting, Finance, Business Administration, or a related field (preferred). -Visual Demand(s): Ability to look at a computer monitor for reasonable periods of time. -Must have a strong ability to handle high-volume transactions with accuracy. -Concur or similar travel expenses reporting tool. -OneStream or similar financial reporting tool. -Physical Demands: Ability to lift up to 15lbs; sitting for extended periods of time; standing, reaching, bending, leaning may also be required to move or carry files. -Microsoft Power BI or similar Business Intelligence tool.

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