Executive Assistant

Overview

Support senior growth leaders with admin, scheduling, communication, and project coordination.

Key Responsibilities

• event planning
• budget management
• report preparation
• calendar management
• expense reporting
• meeting support

Tasks

-Plan and executive the business units’ events, including event budget management -Prepare internal correspondence, memos, reports and presentations including Board materials and Business Review materials, and edit/format executive communications and deliverables -Develop and maintain working relationships with Executive Assistants and Administrative Assistants across the organization -Manage calendars, proteose meetings and ensure SVP’s key commitments, calendars, files, and inbox are on track -Research and compile data, meet or liaise with individuals and groups inside or outside the company on behalf of the executive, and provide assistance in establishing and coordinating company administrative policies -Participate in team meetings as a member of TransAlta’s Growth business unit -Prepare monthly expense reports for the SVP and VP’s with precision and discretion -Exude cultural leadership and support the SVP and culture champion in executing and tracking culture goals, contributing to strengthening the culture of the team -Assist with budget preparation, tracking and updating -Assist in meeting preparation, preparing agendas, transcribing, and distributing minutes

Requirements

• microsoft office
• sap
• admin diploma
• 5+ years
• organizational
• stakeholder

What You Bring

-Well-developed organizational skills, and the ability to manage multiple demands and work within tight deadlines -Minimum 5 years of administrative assistant experience in an executive support role -Ability to thrive independently while collaborating in a proactive, high-energy environment -Self-motivated with the ability to work with others effectively in a team -Strong ability to assess organisational needs, understand the history of the organization and adapt to and manage change -Exceptional organisation and communication skills -Tech-savvy and adaptable with sold skills in Microsoft Office – Word, Excel, Power Point, Outlook, SharePoint, SAP and calendar management -Comfortable engaging with stakeholders at all levels, from employees to executives -Business Office Administration Certificate, Diploma, or similar

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Benefits

-Company-matching pension plan -Flexible health benefits for you and your family -Annual and long-term incentives available for select roles -Generous vacation and personal days -Annual wellness allowance -Competitive salary -Learning and development programs -Employee recognition and rewards

About Transalta

-TransAlta’s energy portfolio spans coal, natural gas, wind, hydro, and solar, ensuring a diverse energy mix. -The company operates across Canada, the United States, and Australia, contributing to the North American energy grid. -Notable projects include large-scale wind farms and gas plants, significantly contributing to renewable energy production. -TransAlta has been at the forefront of transforming traditional energy generation towards more sustainable sources. -With decades of experience, the company’s expertise covers plant operations, energy trading, and asset management. -It has invested heavily in renewables, positioning itself as a significant player in the global transition to green energy. -TransAlta’s financial strategy focuses on long-term sustainability, targeting innovation in energy technology and infrastructure. -In addition to traditional power, the company continues to explore new avenues in clean energy generation and storage. -Their innovation in energy storage solutions supports grid stability, particularly in renewable-heavy regions.

Sector Specialisms

Security Clearance

-may require criminal record, education and employment verification, or credit checks. -safety-sensitive positions require pre‑employment testing.