Project Coordinator

Overview

Supports PMs/APMs with paperwork, logs, communication, invoicing, and project coordination.

Key Responsibilities

• document management
• submittal logs
• rfi tracking
• permitting
• invoicing
• purchase orders

Tasks

-Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team -Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.) -Order drawings for project super, PM, or APM -Maintain job specific network drive folders, including but not limited to emails, contracts, RFI’s, photos, daily reports, change orders, change order requests, etc. -Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO’s, COR’s, etc.) -Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI’s -Assist all PM’s and APM’s with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.) -Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township) -Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc. -Assist Project Managers in maintaining project-specific spreadsheets and logs -Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.) -Order materials, supplies, and equipment for projects when necessary -Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed -Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes) -Assist with compiling meeting minutes on certain projects -Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing -Process safety documents for clients/project (varies from project to project) -Assist estimating with making calls to subs for bids -Process subcontractors/purchase orders and send out with all attachments and billing instructions -Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance)

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About Vericon Construction

-An award-winning contractor with regional offices across the East Coast and Texas, offering construction management and general contracting services. -Specializes in diverse project types, including financial institutions, healthcare facilities, corporate interiors, retail, pharmaceutical, and industrial spaces. -Provides comprehensive services from preconstruction and design-build to program rollouts and facilities maintenance under one roof. -Committed to sustainable practices with an in-house LEED-accredited team and a focus on safe, eco-friendly construction.

Sector Specialisms