Executive Administrative Assistant

Overview

Executive Assistant duties: manage exec calendar, travel, events, admin tasks.

Key Responsibilities

• travel booking
• document management
• calendar scheduling
• event planning
• coi renewal
• environmental reporting

Tasks

-Booking flights, accommodations, and transportation for business trips. -Maintain discretion when handling sensitive information. -Identifying issues and finding solutions proactively. -Organizing and filing important documents, preparing reports, and handling correspondence. -Answering and screening phone calls, managing email correspondence, and routing inquiries appropriately. -Manage office supplies, interior office maintenance, janitorial services, corporate apparel orders, annual service awards, and executive leadership expense reports. -Scheduling meetings, appointments, and managing executive leadership calendars effectively. -Maintain corporate business and contractors licensing. -Planning and overseeing corporate events such as fundraisers (Golf tournament to benefit the Children's Center), summer party, holiday party, and other events. -Facilitate annual certificate of insurance (COI) renewals and bonding duties. -Assist with daily mail and cash receipts preparation procedures. -Prepare monthly newsletter. -Preparing meeting agendas and taking minutes. -Perform corporate environmental reporting requirements.

Requirements

• microsoft office
• multitasking
• communication
• accuracy
• scheduling

What You Bring

-Expertise in applications like Outlook, Word, Excel, and PowerPoint -Ability to prioritize tasks, manage multiple projects simultaneously, and work efficiently under pressure. -Strong verbal and written communication to interact with internal and external stakeholders effectively. -Practice and adhere to the "CCI Way" -Ability to ensure accuracy in all tasks and deliverables. -Proficiency in Microsoft Office Suite -Proficient in managing schedules and meeting deadlines.

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About Cci Mechanical, Inc.

-Founded with a vision to deliver quality mechanical, electrical, and plumbing solutions. -A trusted name in the industry, providing comprehensive services for both large and small-scale projects. -Specializes in everything from complex industrial installations to residential HVAC systems. -Known for consistently exceeding client expectations through innovative, cost-effective solutions. -Successfully completed a range of projects across various sectors, from commercial to residential. -Offers cutting-edge technology integration to ensure energy-efficient and sustainable solutions. -Experts in addressing unique and challenging project requirements, no matter the scale.

Sector Specialisms