Procurement Coordinator

Overview

Supports sourcing, contracts, and supplier management for facility services.

Key Responsibilities

• e‑sourcing
• contract repository
• supplier audits
• contract negotiation
• supplier onboarding
• supply analysis

Tasks

-Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events. -Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates. -Contract Repository utilization for supplier contract storage. -Liaise with the Procurement Leadership and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions. -Manage and negotiate required Certificate of Insurance thresholds of the designated Clients Accounts. -Facilitate contract negotiation ensuring compliance with C&W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary. -Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders. -Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy. -Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site & Equipment Lists. -Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.

Requirements

• excel
• powerpoint
• bachelor's
• facilities management
• e-sourcing
• project management

What You Bring

-Self-motivated and works independently to find solutions. -Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required). -Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities. -Two+ years of related Facilities Management/Indirect Procurement or equivalent experience desired. -Resilient: We navigate uncertainty with courage and adapt to deliver impactful outcomes. -Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders. -Bachelor’s degree in a related field. (Advanced degree is a plus) -Experience in the Commercial Real Estate and/or Facility Management environments desired. -Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management. -Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts. -Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms