Assistant Field Coordinator

Overview

Administrative support for Louisville branch handling clerical, purchasing, permits, accounting.

Key Responsibilities

• permit tracking
• report generation
• manpower scheduling
• inspection scheduling
• po processing
• wip management

Tasks

-Assist with scheduling all meetings. -Process and create purchase orders for contract jobs. -Building positive working relationships with multiple levels of employees and management is required. -Complying with all operating policies, procedures, executed Plans, and Programs is required. -Assist with the scheduling of branch manpower. -Create and maintain various office records such as Permit Tracker. -Assist with the various meeting notes, as needed. -Assist with general accounting functions (billings, accounts receivable, accounts payable). -Schedule of inspections for contract jobs. -Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors. -Ensure all permit drawings get to the appropriate jobsite in a timely manner. -Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log. -Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees – track and collect all needed information to hand over. -Responsible for WIP process. -Assist in following-up with the 1-week look ahead. -Assist Project Managers as needed.

Requirements

• excel
• high school
• 3+ years
• administrative
• teamwork
• prioritization

What You Bring

-Previous construction industry experience is a plus. -Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required. -High School Diploma or GED is required. -Ability to prioritize in a fast paced multi-task environment is required. -Ability to follow-up on tasks and assignments in a timely manner is required. -Excellent written and verbal communications skills are required. -Ability to work effectively in a team environment is required. -Excellent organizational skills is required. -Ability to think strategically, make sound decisions, and produce accurate and timely results is required. -Knowledge of general office machines and telephone systems is required. -Ability to perform basic business mathematical functions is required. -3+ years of administrative experience is required. -Ability to work with minimal supervision is required.

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About Emcor Group, Inc.

-Delivers electrical, mechanical, and energy solutions across various sectors. -Operates across diverse industries including healthcare, education, transportation, and energy. -Known for managing complex projects and consistently innovating. -Focuses on safety and quality to ensure optimal performance and reliability. -Known for projects such as energy-efficient building systems and cutting-edge transportation solutions. -Maintains presence in both private and public sectors, trusted for high-profile ventures.

Sector Specialisms