Administrator

Overview

Provide admin and reception support for Equans at Royal Infirmary Edinburgh

Key Responsibilities

• invoice processing
• cash reconciliation
• e-permit
• site id
• it systems
• ppm processing

Tasks

-Prepare relevant letters to support the wider team. -Co-ordinate with the Department Managers, Division staff and Equans Staff, delivering effective customer service, providing administrative support and to be an integral part of the team. -Using the photocopier and scanning of documentation. -Assist with compiling Newsletter. -Maintain highest level on confidentiality. -Processing orders, invoices, receipting and billing & cash reconciliation to strict deadlines. -Undertake reception duties which include Control of contractors via E- Permit system, distribution of visitors PPE & general reception duties. -Preparing and Issue of Site ID Cards. -Work co-operatively across multiple IT systems in support of our operational teams on site. -Assist with processing HR documentation, inductions & update systems. -Assist with collating weekly/monthly site reports. -Assist with processing of PPM’s, Reactive Tasks & Follow-ons.

Requirements

• cafm
• word
• excel
• administration
• healthcare
• communication

What You Bring

-Previous knowledge of CAFM Systems – advantageous. -Flexible and adaptable to change at a high pace. -Responsible, trustworthy, and reliable. -Knowledge of Microsoft word and excel. -Exceptional communications skills and have the ability to liaise with management and operatives at all levels. -Previous experience within Administration is a must. -Experience within a Healthcare environment is advantageous. -Good attention to detail.

People Also Searched For

Benefits

-24/7 Employee Assistance Program and access to mental wellbeing app. -2 corporate social responsibility days per year. -Cycle to work scheme. -Employee discount shopping schemes on major brands and retailers. -Life Cover equivalent to 1.5 times annual salary. -Holiday purchase scheme. -Attractive Employee Referral Rewards Scheme. -Access to our growing employee networks. -24 days annual leave (+ public holidays). -Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes. -Gym membership discounts.

About Equans

-Teams across 20 countries design, build and operate complex systems—ranging from electrical networks to HVAC and robotics. -Typical flagship projects span high-voltage grids, data centres, EV charging, industrial cooling, fire safety and smart building tech. -A focus on industrial, energy and digital transitions positions the company as a key player in solar farms, smart factories and clean mobility. -Unusual strength in nuclear lifecycle services and clean-room engineering for pharma and microelectronics sets it apart.

Sector Specialisms

Security Clearance

-ds pvg check required -disclosure check may be required