Change Order Coordinator

Overview

Assist MTA construction change orders, handling documentation, cost/schedule analysis, negotiations.

Key Responsibilities

• change log
• negotiation pack
• claim docs
• cost proposals
• scope draft
• compliance docs

Tasks

-This position provides supporting and coordinating functions and reports directly to the Consultant Lead Commercial Manager. -Coordinate with the Consultant Lead Commercial Manager to confirm budget availability and funding considerations. -Maintain and update the Change Order Log / AWO Log. -The Change Order Coordinator does not independently produce the SOW, ICE, or ISA; these are performed by the Consultant discipline leads. -Prepare negotiation packages, summaries, worksheets, and supporting materials. -Support the Consultant Project Management Team and MTA C&D with preparation of claim documentation and dispute-resolution materials. -Track receipt of the Contractor’s cost and schedule proposals. -Coordinate review meetings with: -Coordinate with the Consultant Resident Engineer, Consultant Project Manager, and Consultant Lead Commercial Manager as they develop the Draft Scope of Work (SOW). -Gather supporting documentation including field records, correspondence, analyses, and Contractor backup files. -Identify discrepancies between the Contractor’s submission and the ICE/ISA. -Collect, log, and review the Contractor’s cost and schedule proposals for completeness. -Support discussions with MTA C&D PCEO leadership by assembling backup materials and preliminary descriptions. -Assist in organizing, comparing, and distributing ICE and ISA data to the Consultant Lead Commercial Manager, Consultant Project Management Team, and MTA C&D representatives. -Issue the approved SOW to the Contractor. -Work with the Consultant Estimating Team by gathering quantities, drawings, logs, and Contractor backup materials needed for ICE preparation. -Assist the Consultant Lead Commercial Manager during negotiation sessions with the Contractor. -Assist the Consultant Project Management Team by gathering field information, documentation, and justification to identify potential change orders. -Occasional evening or weekend coordination may be required for field verification or project meetings. -Assist the Consultant Lead Commercial Manager with preparing justification memos, negotiation summaries, and cost/schedule impact statements. -Maintain communication with the Contractor to obtain clarifications as required. -Coordinate with the Consultant Scheduling Team by providing field information and constraints for ISA preparation. -Assist the Consultant Lead Commercial Manager when change orders escalate into disputes, unilateral changes, or claims. -Assemble full change-order packages for submission to MTA C&D PCEO leadership. -Support implementation of approved change orders by updating logs and distributing final documentation to the Contractor, Consultant Project Management Team, and MTA C&D. -The role assists throughout the change-order / Additional Work Order (AWO) lifecycle in coordination with the Contractor, the Consultant Project Management Team, the Consultant Resident Engineer, the Consultant Estimating Team, the Consultant Scheduling Team, and the Consultant Lead Commercial Manager, in collaboration with MTA C&D PCEO leadership, MTA Legal, and MTA Procurement. -Ensure all documentation meets MTA audit, retention, and compliance requirements. -Document key discussion points for negotiation preparation. -Prepare side-by-side comparison worksheets to support the Consultant Estimator, Consultant Scheduler, and Consultant Lead Commercial Manager. -The Coordinator supports all change-order activities but does not manage or direct the process. -Participate in negotiation meetings attended by:

Requirements

• excel
• mta
• civil drafting
• bachelor’s
• communication
• detail‑oriented

What You Bring

-Prior experience working with one or more public agencies such as Federal, State, City, or Local entities, i.e., MTA, PANYNJ, NYC agencies (DDC, DEP, DOT, SCA, EDC), NYS agencies (NYS-DOT, NYS-DEC, DASNY, ESD, or OGS). -Strong communication and collaboration skills. -Ability to interpret contract documents, specifications, drawings, schedules, and cost data. -Strong technical writing and documentation support capabilities. -Bachelor’s degree in Engineering, Construction Management, Architecture, Public Administration, Business, or a related field. -Knowledge of MTA C&D’s change-order procedures and approval workflows. -Familiarity with transit, heavy civil, and facility construction environments. -Prior experience working directly with MTA C&D is strongly preferred. -Minimum five (5) years of experience in civil, utilities, or infrastructure drafting. -Experience in transportation, infrastructure, or public-works environments. -Ability to prepare comparison sheets, summaries, negotiation notes, and supporting analysis. -Experience supporting contractor negotiations. -Strong organization, attention to detail, and time-management skills. -Excellent communication and teamwork across Consultant and MTA interfaces. -Experience supporting ICE and ISA development with the Consultant Estimating Team and Consultant Scheduling Team. -Ability to review Contractor cost and schedule proposals. -Proficiency with Excel, comparison tools, logs, and document-control systems.

People Also Searched For

Benefits

-Candidates with greater depth of experience or specialized expertise may fall toward the higher end of the range, and exceptional candidates may be considered for compensation outside of this range, consistent with client budget and company policy. -The good-faith salary range for this position is $50–$60 per hour, depending on experience, qualifications, and client requirements. -Professional Development Assistance -401(k) and 401(k) Employer Matching -Paid Time Off -Paid Holidays -Group Life Insurance, LTD, and AD&D -Dental Insurance -Equal Employment Opportunities (EEO) are provided to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status. -Health Insurance

About Paco Group, Inc.

-Based in New York, it has steered capital-improvement programs for major transportation agencies and private-sector clients. -Its work spans rail, airports, highways, bridges, tunnels, schools, hospitals, and corporate campuses. -It serves as owner’s representative, delivering schedule, cost, quality, and risk controls through the full project lifecycle. -Typical engagements include Tren Urbano heavy‑rail, Brooklyn Battery Tunnel, Raleigh Convention Center, and Fulton Transportation Center. -With deep roots in transportation and infrastructure, the company has also tackled aviation, healthcare, education, and corporate projects. -It excels at integrating emerging project‑delivery methods and tech to streamline workflows and boost outcomes. -Although modest in size, it manages complex, multi‑discipline initiatives nationwide—showcasing agility and depth.

Sector Specialisms