Consultant - Project Controls

Overview

Manage project docs, cost control, scheduling, procurement using ERP and tools.

Key Responsibilities

• project setup
• earned value
• schedule management
• cost tracking
• document control
• procurement support

Tasks

-Manage project setup, budgeting, task assignments, and closeout activities in Oracle Horizon, including maintaining WBS, time transfers, and compliance checks. -Collaborate with design teams to collect engineering progress data for Earned Value (EV) analysis and maintain accurate tracking of planned value, actual cost, and schedule. -Adopts a “Best for WSP” approach in daily activities. -Support bids and proposals by preparing preliminary schedules and timelines. -Create, update, and maintain resource- and cost-loaded project schedules using Microsoft Project (MSP) or Primavera P6, based on stakeholder input, proposals, and scope documents. -Ensure alignment with client expectations and deadlines while coordinating with billing, finance, and project teams to manage accounts receivable, timesheets, expenses, and invoice-related queries. -Use Earned Value Management (EVM) and financial systems to analyze and report project performance and KPIs. -Oversee creation, organization, and maintenance of project documentation; ensure accuracy, accessibility, and compliance with WSP’s internal audit and quality assurance procedures. -Conduct data integrity checks, audits, and maintain project documentation including lessons-learned databases and meeting records. -Maintain accurate Work Breakdown Structures (WBS) and integrate project schedules under an Enterprise Project Structure (EPS). -Creation and renewal of Work Orders (WOs) and timely vendor invoice updates in Oracle Horizon ERP. -Track contract performance, manage renewals and extensions, and maintain organized contract documentation and repository. -Should be able to create and track change order and identify, quantify and mitigate risk acting as a buddy to the PM. -Manage physical and digital document storage systems; upload documents to EDMS; monitor and improve documentation workflows and processes. -Assess and report impacts of changes to baseline schedules and milestones, ensuring timely updates and resolution tracking. -Work closely with departments, regional leads, and subject matter experts to gather information, manage document workflows, and ensure timely delivery and distribution of project documents. -Coordinate procurement requests from project teams, provide operational support, and assist in internal procurement audits and training. -Monitor project progress, detect deviations, and support recovery planning and schedule forecasting. -Utilize analytics and forecasting tools to support procurement planning, maintain accurate procurement records in Oracle, and contribute to continuous improvement through industry best practices. -Collaborate with Project Managers, and Finance to monitor project expenses, resolve contract-related queries, and ensure compliance with internal procurement policies and regulatory requirements. -Conduct regular audits, check document quality, and ensure compliance with regulatory standards and project procedures. -Create, edit, and review technical documents, manuals, reports, and drawings; maintain registers and schedules for incoming/ outgoing information. -Develop activity lists, identify critical paths, and notify teams of key activities and schedule risks. -Ensure necessary Risk Assessment procedures are followed while creating the opportunity in Horizon as well as help in preparing RMIS document. -Be in continuous touch with the PM to be on top of any internal or external documentation. -Support financial analysis and reporting by using financial systems [excel based Project Cost (PC) Control/ Financial Analysis Report (FAR) tools] to track project performance metrics, generate monthly accruals, and assess impacts of scope changes and forecast deviations. -Act as liaison between GCC India and US teams for project setup, billing, and timesheet coding, while supporting the E&E PMO team in portfolio monitoring. -Flexible with work timings to support US-based project teams across time zones. -Prepare billing drafts, compile and verify monthly invoices, and ensure accurate manual data entry and mapping to final invoice sheets. -Draft and prepare supplier and subcontractor contracts in alignment with prime contract requirements, ensuring all necessary terms are accurately flowed down; support the US team in contract finalization and negotiation.

Requirements

• primavera p6
• ms project
• oracle erp
• pmp
• advanced excel
• earned value

What You Bring

-Strong coordination and problem-solving abilities; able to work independently and in teams. Exceptional written, verbal, and presentation skills. -Strong analytical and quantitative skills with attention to detail and data accuracy. -Combined minimum 4 years of experience in project scheduling, cost control, documentation, and procurement. -Strong understanding of Earned Value Management (EVM) and financial systems related to project control. -Excellent written and verbal communication skills. -Familiar with documentation control platforms such as Aconex, Autodesk, ProjectWise. -Should have extensive knowledge of working with ERP for project creation and maintenance. -Self-motivated, proactive, and open to new challenges. -Engineering degree with project management experience or master’s degree in construction management or project management is preferred. -Skilled in project scheduling tools like Primavera P6, Microsoft Project (MSP), and SmartSheets. -CAPM-PMI / PMP certifications would be an added advantage. -Minimum of 4 to Maximum 8 years of experience project management with Engineering / professional services consultants. -Able to create Opportunity in Oracle based Horizon during proposal/ pre-proposal and update status based on directions from PM. -Experience supporting procurement functions, including vendor coordination and invoice tracking. -Skilled in forecasting, reporting, and maintaining accurate project records and WBS structures. -Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India. -Proficient in MS Office Suite, especially Advanced Excel; experience with Oracle ERP (Horizon/NetSuite), Power BI is a plus. -Proven ability to build and maintain relationships with internal teams and external stakeholders. -Excellent planning, organizational, and time management abilities; capable of handling multiple priorities and tight deadlines.

People Also Searched For

About Wsp

-Partners with clients to create sustainable, efficient, and resilient solutions. -Known for iconic projects like the One World Trade Center and London's Crossrail. -Provides cutting-edge services in transportation, energy, water, and commercial developments. -Blends technical expertise with deep industry knowledge to solve complex challenges globally.

Sector Specialisms

Security Clearance

-employment subject to successful background verification by a third‑party agency. -candidates must ensure all information provided during recruitment is accurate and complete.