Commercial Administrator

Overview

Provide administrative support to the Procurement Team in construction projects.

Key Responsibilities

• ibis orders
• coins orders
• dochosting uploads
• sub‑contractor db
• framework agreements
• h&s files

Tasks

-Liaising with Groundworkers and Reconomy to obtain up-to-date information with regard to Site Waste Management Matrices and SWMP’s for new sites. -Send out Self-Billing Agreements on a yearly basis and collage and send to Accounts to update the system. -Process orders for materials and sub-contractors via IBIS for Technical, Sales, Customer Services and BU Overheads. -Maintain department's daily calendar ensuring it is kept up-to-date with all holidays and meetings. -Open, date stamp and distribute daily posts and put in relevant trays for each Buyer. -Maintain potential sub-contractor files and process new sub-contractors for inclusion on Tender lists/Health and Safety Matrix and obtain the appropriate approvals. -Maintain sub-contractor/supplier/plant database ensuring all information such as addresses, contact numbers, and contact names are accurate for use by the department. -Process sub-contract payments/deal with payment queries for Sales and Customer Services. -Assist in tendering subcontractors and materials including uploading documents to Dochosting for tender/Site use. -Maintain sub-contractor CDM 036 and Health and Safety files to ensure all current sub-contractors have the required level of liability insurance to work on-site and ensure sites have up-to-date information to hand. -Issue Health and Safety Newsflashes to sub-contractors when required and chase responses within the necessary timescale. -Assist Commercial aspects of Options Online with processing the Sub-Contractor's Options Orders on COINS. -Send out NHBC CQR Inspections in letter form to sub-contractors on relevant sites. -Create Framework Agreements and issue to sub-contractors for signing, log to ensure outstanding agreements are chased on a timely basis and submit to company solicitors once returned for certification. Update Framework Agreement Matrix. -Assist team to ensure we remain fully compliant with the Operating Framework.

Requirements

• office
• communication
• construction
• microsoft

What You Bring

-Previous experience of working in a high paced office environment -Good communication skills -Previous experience of working within a volume house builder/construction environment -Good knowledge of Microsoft suites of computer software

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About Taylor Wimpey

-One of the UK's leading residential developers, specializing in the construction and sale of new homes across the country, with operations across 22 regional businesses. -With a rich history dating back to the 19th century, the company has established itself as a prominent player in the British housing market. -Offers a diverse range of properties, from compact apartments to spacious family homes, catering to various budgets and lifestyle needs. -Innovative schemes such as the 'Own New Rate Reducer' provide competitive mortgage rates for both first-time buyers and existing homeowners, simplifying the path to purchasing a new home. -Operations extend beyond mere construction, encompassing land acquisition, planning, and development of entire neighborhoods, contributing to local infrastructure and amenities.

Sector Specialisms