Legal Assistant

Overview

Support litigation team with document prep, scheduling, and administrative tasks.

Key Responsibilities

• proofreading
• scheduling
• client communication
• calendar management
• document management
• powerpoint creation

Tasks

-Proofread all documents and correspondence for accuracy -Schedule hearings, depositions, and meetings -Communicating with clients, court personnel, and opposing counsel -Coordinating logistics with attorneys for trial and preparing binders and courtroom materials -Prepare and edit correspondence and other legal documents from written and oral drafts and forms, draft standard correspondence, and email communications -Process invoices, credit card reconciliations and reimbursements -Establish and maintain calendar and deadline reminder systems; utilize Outlook calendar system for reserving of conference rooms and scheduling -Open new matters; maintain and organize electronic files, materials, and databases related to group and client matters -Generate and edit PowerPoint presentations and other materials -Draft requests and responses using forms and templates -Handle general office tasks and assist with special projects and other assigned duties -Coordinate travel and dining reservations

Requirements

• imanage
• hotdocs
• adobe acrobat
• visio
• outlook
• word

What You Bring

We are currently seeking a Legal Coordinator to support our Litigation Practice Group. This position will have a variety of administrative and transactional management responsibilities. The ideal candidate will have excellent communication and technical skills and thrive in a team environment, while still possessing initiative and drive. -Superior oral and written communication skills and strong proofreading skills -Experience with iManage and HotDocs strongly preferred -Must be detail-oriented, organized and able to multi-task, meet deadlines, and work in a fast-paced environment -Ability to think independently and take ownership of projects as assigned -Proficiency in Adobe Acrobat and Visio is a plus -At least 5 years of experience in a similar role -Superior working knowledge of Outlook and Word, including styles and redlining

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About Hirewell

-Evolved through strategic investments and acquisitions into a global talent solutions provider. -Acquired platforms like Sourcewell, Rainmakers, TritonExec, and The Collective Search, enhancing tech and executive search capabilities. -Combines expert recruiters with proprietary recruitment technology for self-serve or full-service solutions. -Specializes in sectors like Technology and Industrial, serving areas such as supply chain, engineering, manufacturing, corporate functions, and go-to-market roles. -Offers services from executive and volume hiring to interim recruiters and full RPO, tailoring engagement models. -Typical projects include building cross-functional teams for clients like autonomous initiatives or scaling software teams for platforms. -Known for bold branding and candid content, reimagining traditional recruiting with real stories and punchy messaging.

Sector Specialisms