Contract/AIA Billing Specialist

Overview

Oversee AIA billing and invoicing for 80+ construction projects.

Key Responsibilities

• contract review
• sage records
• aia billing
• invoice generation
• coi tracking
• lien waivers

Tasks

-Review contracts to extract critical billing details, terms, and line items. -Set up and maintain construction project records in SAGE, including contract changes and supporting documentation. -Prepare and submit monthly AIA billing forms (G702/G703) with accuracy and compliance. -Oversee billing for a portfolio of 80+ construction projects. -Partner with project managers and clients to resolve billing discrepancies and streamline processes. -Generate customer invoices through intercompany billing software. -Track and verify Certificates of Insurance (COIs) for all relevant projects. -Audit project completions to ensure accuracy in billing and collection of retainage. -Monitor collections on outstanding invoices and follow up on retention and change order approvals. -Manage lien waiver preparation and tracking (conditional, unconditional, and final).

Requirements

• excel
• sage
• detail
• communication
• 2-3 years
• accounting

What You Bring

-Proficiency in Microsoft Excel and billing/accounting systems. -Prior experience with SAGE or similar ERP platforms. -Strong attention to detail and organizational skills. -Excellent communication skills and ability to work cross-functionally. -Minimum 2–3 years of proven experience in AIA billing or construction project billing. -Solid understanding of accounting principles and contract billing best practices.

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Benefits

-Health and Wellness : Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy. -Competitive Salary : Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team. -Purpose-Driven Work Environment : We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work. -Life Insurance : Company-paid life insurance policy of $50,000 to give you peace of mind. -Tools for Success: Access to leading-edge web-based productivity tools. -Innovative Culture : We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow. -Retirement Planning : Participation in our Fidelity 401(k) plan with a company match, helping you save for your future. -Flexible Dress Code : Upon joining, you’ll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.

About Encore Fire Protection

-Began with a vision to enhance fire safety through reliable and innovative solutions. -Provides top-notch fire protection systems, including installation, inspection, and maintenance. -Delivers fire protection to a broad range of industries with years of experience in diverse sectors. -Works with clients in both commercial and industrial sectors, ensuring safety through tailored fire suppression systems. -Known for offering timely and effective fire protection solutions for new constructions and existing facilities. -Committed to quality, offering cutting-edge technologies and a customer-first approach. -Known for large-scale installations in commercial buildings, factories, and warehouses, ensuring safety and compliance. -Dedicated to continuous improvement and able to adapt to evolving industry needs.

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