Brokerage Services Coordinator

Overview

Supports brokers with transaction, business development, and admin tasks in commercial real estate.

Key Responsibilities

• listing management
• document management
• crm maintenance
• tour scheduling
• marketing materials
• event coordination

Tasks

-Coordination of client/broker engagement events and gatherings along with specific team events. -Central point of contact and planner for team’s client and broker events in collaboration with Marketing team. -Coordinate leasing signage requests with leasing team, marketing, and vendor. -Support the preparation of property surveys and tour schedules tailored to tenant requirements. -Steward and be a liaison between brokers and marketing for marketing campaigns. -Assist with market surveys and competitive property reports. -Coordinate annual & ad hoc Bio sheet updates with brokers, send to marketing to review, and share with Digital Marketing to update Stream website. -Support the population of internal listing databases (RE Applications) on behalf of brokers and maintain listings in external database (Costar). -Coordinates and schedules client property tours. May assist with tours; show space and discuss property specifications, in compliance with local Real Estate Commission guidelines. -Organize and coordinate client specific property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs). -Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits. -Gather lease details, including property data and commission structure, to prepare and submit comprehensive broker deal sheets for commission payment requests. -Work in partnership with Marketing and within brand guidelines to maintain Stream’s brand consistency in reviewing and creating outgoing property marketing materials including flyers, proposals, tour books, maps, floor plans, surveys, and other sale materials. -Ensure all lease transaction documentation is accurate, compliant, and signed by relevant parties. -Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up with clients/customers to ensure timely payment of commission & miscellaneous expense invoices. -Maintain current information on deals in the market, market surveys, and lease/sale comp reports. -Gather and help prepare and distribute marketing materials. -Compile property data for clients including tenant surveys, summary reports, maps, and status updates for listing and/or tenant representative assignments. -Prepare agendas and gather materials for property ownership calls. -Help organize and collect information needed for proposals, pitches, and presentations. -Facilitate delivery of property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs). Ensuring deadlines are met. -Organize all documents necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements. -Maintain the department’s customer and external broker contact information in the customer relationship management database, CRM. -Collaborate with internal resources, Marketing & Analysts, to orchestrate the delivery of pitch and proposal material for new business pursuits. In addition, effectively showcase available spaces within properties leased by Stream. -Monitor contract milestones, lease expirations, and critical deadlines to ensure timely execution and renewal options, follow up with all parties on the execution as required. -Maintain lease and property files in a Microsoft Teams & SharePoint environment.

Requirements

• adobe acrobat
• indesign
• microsoft office
• bachelor’s
• 2-5 years
• bilingual

What You Bring

-Use analytical skills to comprehend listing agreement in order to submit Property Transition Forms for newly awarded landlord/seller representation agreements. -Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently -Fluency in both English and Spanish is highly preferred to effectively communicate with a diverse range of clients and stakeholders. -2-5 years relevant experience supporting multiple people in the commercial (or luxury residential) real estate industry or other professional services organization. -Bachelor’s degree preferred -Strong oral and written communication skills, including creating and editing marketing materials -Experienced with Adobe Acrobat, InDesign experience a plus -Proficiency in Microsoft Office Suite including, Word, Excel, Power Point, Outlook, Teams, & SharePoint with ability to learn new software.

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About Stream Realty Partners

-Founded in 1996 by industry veterans, they’ve grown from a local Dallas office into a national platform. -Stream’s full-service model covers tenant and landlord representation, property & construction management, capital markets, investment management, development and strategic marketing. -They operate flagship offerings like an industrial capital-markets division and a hospitality-inspired property-management platform.

Sector Specialisms