Senior Field Office Manager

Overview

Oversee field office accounting, payroll, subcontractor and project cost management.

Key Responsibilities

• change orders
• cost coding
• pay requests
• performance reporting
• invoice processing
• project closeout

Tasks

-Incorporates change order revisions into the schedule of values. -Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc. -Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner. -Prepares and submits monthly pay requests in accordance with contract terms. -Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions. -Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. -Assists in preparation of the monthly job status report. -Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensures the necessary backup documentation is on file before approving invoices for payment. -Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner. -Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department. -Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff. -Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation. -Establishes and maintains the project filing system and performs general office and clerical duties. -Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes. -Maintains the project job-cost reports that support pay requests to the owner.

Requirements

• accounting
• construction
• forecasting
• bachelor's
• field management
• lead accountant

What You Bring

See the “Know Your Rights” poster available in English and Spanish. -3-5 years accounting experience in the construction industry preferred -Proficiency in project review and forecasting. -A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree -Experience as a lead project accountant on projects valued at $50 million or more. -An accounting background with cost plus billings experience is preferred

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Benefits

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned. -Jobsite accounts payable/receivable management -Project insurance, personnel and payroll administration

About Austin Commercial

-Founded in 1975, the company grew under employee ownership to become a nationwide builder of complex commercial and institutional projects. -Operates nine offices across the U.S., deploying design‑build, preconstruction, estimating and construction management services. -The firm handles high‑profile projects such as airport terminals, semiconductor fabs, hospitality venues, and university campuses. -Its technology arm drives innovation by integrating digital tools and unconventional approaches into traditional construction. -Flagship projects include the modernization of Chicago O’Hare Terminal 5, the COTA’s Formula 1 circuit, Baylor Scott & White campus buildings, and Law School facilities. -Nationwide sector expertise spans aviation, healthcare, corporate/office, hospitality, advanced tech, sports/assembly, retail/mixed‑use, and education. -As an employee‑owned leader, the company balances large‑scale capabilities with local responsiveness, evidenced in offices from Texas to California and Florida.

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