DMS (Document Management System) Administrator

Overview

Administers and supports Cairn's construction document management system.

Key Responsibilities

• helpdesk support
• user training
• system audits
• project setup
• access management
• system updates

Tasks

Cairn has an opportunity for a detail focused Systems Administrator to come in and provide system support on Cairn’s companywide construction document and quality management system. This role includes set up and configuration of new projects, managing user access, and training and troubleshooting with system users. -Troubleshoot user issues and respond to helpdesk queries for Cairn staff and our partners -Assisting with the compiling and checking of priority site specific information required for transfer at completion stage -Conduct new user training and offer support or refresher training as needed to the various participants. System uploads should be monitored to identify skills gaps where additional training is needed. -As the system evolves, liaise with end users to log change requests, as well as putting forward suggestions for system improvements to be implemented -Creating and editing of folders, forms, and checklists as required -Conduct regular audits of the document management system to ensure the various project specific information is being uploaded in the intended format, to ensure that there is a consistency of information across all sites -Assist with setup of new Construction projects by customising pre-formatted template folder arrangements and uploading information to meet project specific requirements -Implementing systems changes and updates and testing new features ahead of release -Manage user access, including adding and removing users and configuring permissions.

Requirements

• microsoft office
• communication
• team player
• multitasking
• customer focus
• admin experience

What You Bring

-A strong ability to communicate and build relationships across diverse teams -Self-motivated team player but with the ability to work on one’s own initiative -Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint) -A strong ability to multi-task in a rapid-paced environment where organisation, and a high attention to detail is required -Customer focussed individual with a “can do” attitude -Experience working with IT/Quality Systems an advantage, but not mandatory -Experience managing high-volume administrative requirements -Minimum 2-3 years’ experience in an administration role

People Also Searched For

Benefits

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings. -Employee Assistance Programme with VHI -Annual salary review -Free Cairn annual leave days -Company vehicle (role dependent) -Continuous Professional development (CPD) programme & funding -Paid maternity & paternity leave -Full health insurance with Irish Life health -Approved Profit Sharing Scheme (APSS) -Income protection -Pension scheme with matching contributions -Tax saver - travel and bike to work -Performance related bonus -Life assurance -Competitive salary

About Cairn

-With a strong focus on creating high-quality residential and mixed-use communities, Cairn has established a reputation for delivering excellence in design and construction. -The company aims to address the growing demand for modern housing and urban spaces, with an emphasis on creating sustainable, vibrant living environments. -Cairn's portfolio includes a wide range of projects, from urban apartment complexes to suburban housing developments, each designed with a focus on long-term livability. -The company combines its expertise in construction and development with a forward-thinking approach to urban planning and community building. -Cairn's success is driven by its ability to adapt to the evolving needs of the housing market while maintaining a commitment to quality and innovation.

Sector Specialisms