Proposal Writer

Overview

Crafts and assembles client-focused proposal narratives for construction projects.

Key Responsibilities

• progress tracking
• data integration
• estimating workflow
• stakeholder coordination
• proposal creation
• content writing

Tasks

-Track progress and deadlines for proposal-related tasks. -Tailor messaging to highlight Sylvan’s strengths, differentiators, and value proposition. -Ensure proposals are aligned with client expectations and internal strategy. -Integrate project-specific elements such as: Preliminary construction schedules, Organizational charts, Historical safety information and safety plans, Quality program and plan information, Site logistics and conditions, Manpower breakdowns, Relevant past project experience, Government forms and compliance documentation -Coordinate with internal stakeholders including Business Development, Estimating, and Division Leaders. -Follow the established estimating workflow and checklist to ensure all proposal components are addressed. -Coordinate estimators and GC’s to ensure proper communication. -Support post-submission follow-up and revisions as needed. -Participate in kickoff and review meetings to understand project scope and strategy. -Write, edit, and format proposal content to ensure clarity, professionalism, and alignment with brand standards. -Collaborate with the Estimating coordinator, and the Estimating Manager to gather necessary inputs. -Lead the creation of proposal documents in response to RFQs and bid opportunities.

Requirements

• microsoft office
• construction terminology
• estimating
• technical writing
• 3+ years
• bachelor’s degree

What You Bring

-Ability to interpret technical documents and translate them into client-friendly language. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). -Familiarity with construction terminology, project workflows, and estimating processes. -Ability to manage multiple deadlines and work in a fast-paced environment. -Strong writing, editing, and organizational skills. -3+ years of experience in proposal or technical writing, preferably in the construction or engineering industry. -Experience working with estimating teams or in a construction environment. -Bachelor’s degree in communications, Marketing, Construction Management, Business, or related field. -Understanding of safety, quality, and scheduling considerations in construction.

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About Sylvan, Inc.

-Born in Pontiac, Michigan, as a local residential plumbing outfit, the company grew into a powerhouse industrial services contractor. -Rooted in the Morrissey family legacy, the company built a reputation on flawless, on-time, on-budget delivery for government clients. -It has delivered high‑profile projects: modernizing GM Oshawa’s assembly line, upgrading Vanderbilt University’s data center, and modernizing Buckeye Partners’ processing plants. -Now backed by E‑3 Tech and investors like a16z and Blue Point, the company is accelerating adoption of built‑tech—BIM, drones, VR/AR, AI—for mission‑critical infrastructure. -Specializing in data centers, energy, automotive, pharma, and oil & gas sectors, the company brings expertise across MEP, CAD/BIM, program management, and fabrication. -Despite its industrial scale, the company retains its agile, partnership‑driven roots, offering services from planning and fabrication to turnkey installation.

Sector Specialisms