Senior Executive Assistant

Overview

Provides admin support to senior executives, handling schedules, travel, and communications.

Key Responsibilities

• calendar management
• travel coordination
• expense processing
• meeting coordination
• document preparation
• project tracking

Tasks

-Arrange and manage logistics for in-person and virtual meetings (conference calls, video conferences). -Manage and maintain executive schedules, including calendar management, travel arrangements, and meeting coordination. -Handle sensitive and confidential information with utmost discretion. -Performs additional duties, including covering for other Executive Assistant’s PTO, as assigned by executives. -Assist with special projects as assigned. -Screen and direct phone calls, emails, and other communications. -Ensure office operations run efficiently and coordinate with IT when necessary. -Prepare and edit documents, reports, and presentations for internal and external use. -Process and reconcile expense reports in a timely manner. -Arrange detailed travel itineraries, accommodations, and transportation for the Vice President and other staff. -Coordinate communications between departments and ensure proper flow of information. -Provide high-level administrative support and assistance. -Track project timelines, deliverables, and ensure deadlines are met. -Act as the point of contact between executives and internal/external stakeholders. -Schedule, organize, and prepare materials for meetings, including agenda creation, note-taking, and follow-up actions. -Maintain high levels of professionalism and diplomacy when dealing with executives and external partners. -Draft, edit, and proofread correspondence, presentations, and other communications for the Vice President.

Requirements

• microsoft office
• 7+ years
• bachelor’s degree
• communication
• project management
• decision making

What You Bring

-Expert level computer experience; Microsoft Office Suite, Outlook, PowerPoint, Excel and Word -Minimum of 7+ years of experience in corporate setting, supporting multiple senior level executives -Forward looking thinker, who proactively seeks opportunities and proposes solutions -Strong verbal and written communication and composition skills with ability to interact at all organizational levels -Associate or Bachelor’s degree in business, communications or related discipline -Ability to make good decisions, independently plan and carry out assignments with minimal guidance -Strong attention to detail and ability to maintain confidentiality -Capability to manage multiple projects and priorities in a fast-paced environment -Possess high level of independent decision making and professional judgement -High level of emotional maturity and professionalism

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About Therma-Tru Doors

-Their history began in 1962 from a bold remnant of a building-supply salvage in Toledo, pioneering the first wood-look fiberglass door in 1983. -By the ’80s and ’90s, they scaled production with plants in Indiana and Mexico, launching iconic lines like Classic-Craft and Smooth-Star. -Today they boast state-of-the-art facilities including an Innovation Center in Ohio and manufacturing in Butler, Indiana, and Matamoros, Mexico. -They manufacture both fiberglass and steel exterior door systems, plus glass sidelites, transoms, and complete door systems. -Their doors are rigorously tested for durability, insulation, and weather-proofing. -Popular among builders and remodelers, their typical projects include residential entryways and patio doors with decorative glass. -Known for blending high performance and curb appeal, they offer bold wood-grain aesthetics and paint-ready smooth fiberglass. -Their innovation hub launched tools like the DoorWays app and immersive virtual showcases to help customers visualize home upgrades.

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