Administrator

Overview

Provide admin support for contract projects, managing databases, scheduling, and documentation

Key Responsibilities

• maximo updates
• sage entry
• o&m manuals
• testing schedule
• vehicle servicing
• iso administration

Tasks

-Assembling O&M Manuals for completed project work -Updating and maintaining the clients Maximo database daily, including managing all responsive and planned maintenance jobs, and reviewing before issuing to Engineers -Carrying out general administrative duties as directed -Answering the phone and directing callers -Liaising with managers, subcontractors and suppliers and raising purchase orders as requested. -Data entry of accounts and job specific data onto Sage system -Scheduling of statutory testing of equipment -Assisting with the administration of the ISO Quality, H&S and Environmental standards -Administering and scheduling vehicle servicing, MOTs and taxation

Requirements

• word
• excel
• data entry
• bpss clearance
• administration
• communication

What You Bring

-High level of attention to detail -IT literate, with strong working knowledge of Microsoft Word and Excel including with VLOOKUPs etc. -Ability to multitask and perform under pressure -Proven experience gained within an office administration role -Accurate and timely data entry and typing skills -Self-motivated and enthusiastic to learn, with a can-do and flexible attitude towards tasks -Successful candidate must pass BPSS Clearance due to working with highly sensitive software -Strong communication skills with a professional telephone manner

People Also Searched For

Benefits

-33 Days annual leave inclusive of bank holidays plus your birthday off! -Permanent contract, working Monday-Friday 8am-4pm inclusive of 30-minute unpaid lunch. -Employee wellbeing support including free 24/7 counselling and legal information -Employee benefits and discount scheme -Company pension scheme with employer contribution -Salary up to £27,000 with the level dependent on experience

About Gilks (Nantwich) Ltd

-It blends solid financial footing with independent agility. -Its roots in electrical installation have expanded into mechanical works, testing, inspection and maintenance. -Projects range from NHS hospitals and educational institutions to defence establishments and care homes. -As a JIB‑certified contractor, it emphasizes accreditation and quality in all its technical delivery. -Its mechanical and electrical teams often collaborate on multi‑discipline assignments across the commercial and public sectors.

Sector Specialisms

Interview Process

-shortlisting and interviews will take place while the advert is live

Security Clearance

-must pass bpss clearance