Executive Assistant to the CEO

Overview

Executes CEO support: calendar, meetings, travel, projects, and stakeholder liaison.

Key Responsibilities

• expense reporting
• travel coordination
• calendar management
• project tracking
• board logistics
• investor relations

Tasks

-Prepare and submit accurate expense reports in a timely manner -Stakeholder Management: Builds and maintains strong relationships with Board members, investors, and senior executives. -Coordinate complex travel arrangements, including itineraries, accommodations, and transportation -Manage Board meeting logistics, including scheduling, travel arrangements, and preparation of materials -Prepare the CEO for meetings by compiling agendas, briefing materials, and relevant documents -Attend meetings, take detailed notes, and track follow-ups to ensure timely completion of action items -Anticipate the CEO’s needs and ensure seamless day-to-day operations -Draft and prepare confidential correspondence, reports, and presentations -Handle sensitive information with the utmost integrity and professionalism. -Drive and track the CEO’s initiatives and special projects from concept to completion -Act as the primary point of contact between the CEO and internal/external stakeholders, including the Board of Directors, investors, and employees -Support investor relations activities, such as coordinating events and preparing briefing materials -Oversee executive and leadership team meetings, including scheduling, agenda development, and material distribution -Proactively manage the CEO’s calendar, prioritizing and resolving scheduling conflicts with efficiency and discretion -Assist in planning and executing company-wide events, such as quarterly business reviews and offsite meetings -Serve as a trusted partner, safeguarding confidential employee, financial, and business information

Requirements

• 5+ yrs
• executive admin
• microsoft office
• board management
• communication
• adaptability

What You Bring

-Adaptability: Thrives in a fast-paced environment, managing shifting priorities with poise and efficiency. -Technically savvy, leveraging technology for efficiency -5+ years of experience in an executive administrative role providing direct support to a CEO in a global, publicly traded company -Undergraduate degree preferred (not required), degree paths might include business administration, communications, office administration, legal studies, finance, or liberal arts -Exceptional Communication: Outstanding written and verbal communication skills, with the ability to tailor messaging for diverse audiences. -Discretion & Judgment: Demonstrated ability to manage confidential information and make sound, independent decisions. -Proactive Problem-Solving: Anticipates needs and resolves issues before they arise. -Proven experience managing the Board of Directors’ interactions and logistics. -Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) -Emotional Intelligence: Strong ability to navigate complex personalities and handle sensitive matters with tact and diplomacy.

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About Copeland

-They are a trusted name in providing advanced solutions for both residential and commercial sectors. -Their products range from energy-efficient compressors to cutting-edge refrigeration technology. -Copeland has been a key player in the global push for sustainability, offering energy-saving solutions. -The company frequently partners with global brands, delivering impactful projects in industrial and commercial sectors. -They are known for creating custom solutions tailored to the unique needs of each project. -A standout achievement includes their work in the energy and utilities sectors, delivering high-efficiency cooling and heating solutions. -Copeland’s legacy is built on innovation, quality, and a commitment to improving refrigeration technology.

Sector Specialisms

Visa Sponsorship

-no sponsorship provided; candidates must be authorized to work in the u.s. -temporary visa holders (e.g., e, f-1, h-1, h-2, l-1, b, j, tn) are not eligible.