Administrative and Billing Coordinator

Overview

Support office operations, handle billing, and manage administrative tasks.

Key Responsibilities

• erp posting
• invoice preparation
• billing reports
• data entry
• purchasing support
• customer service

Tasks

-Provide daily administrative and office management support to employees, managers, and customers. -Support special projects and continuous improvement initiatives as assigned by management. -Maintain office, safety, and PPE supplies; coordinate technician uniforms and replenishment. -Ensure billing accuracy by gathering all required project and labor data from Project Managers. -Assist with timecard compilation, reporting, and data entry. -Respond to customer inquiries and assist with payment coordination. -Support operations with purchasing and other departmental needs. -Collaborate with Accounting to ensure timely posting, reconciliation, and financial reporting. -Prepare, calculate, and issue customer invoices, account statements, and supporting documentation. -Answer incoming calls and route or relay messages professionally. -Perform general administrative duties including filing, scanning, typing, and data organization. -Schedule and coordinate travel arrangements, meetings, and internal events. -Maintain organized digital and physical records of billing, reports, and administrative documentation. -Compile and maintain reports for budgets, revenue tracking, and cost summaries. -Post billing data into ERP (Navision/Business Central) and other databases (PowerDB). -Maintain billing records, ledgers, and credit balances; resolve billing discrepancies or irregularities. -Occasional travel may be required.

Requirements

• microsoft office
• erp
• high school
• 2+ years
• communication
• customer service

What You Bring

-Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with ERP systems (Navision/Business Central) preferred. -Must pass pre-employment background check and drug screening. -Strong attention to detail, organizational, and time management skills. -High school diploma required; post-secondary education in Business Administration or Accounting preferred. -Ability to handle multiple priorities in a fast-paced environment. -2+ years of experience in administrative support and/or billing roles, ideally in a service or technical industry. -Reliable, professional, and self-motivated with a strong sense of ownership. -Excellent communication and customer service skills, both written and verbal. -Must be able to read, write, and speak English fluently.

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About Shermco Industries

-The company serves a broad range of industries, providing comprehensive electrical and mechanical services to ensure operational efficiency and safety. -Shermco's expertise spans across energy, industrial, and utility sectors, offering advanced solutions tailored to specific industry needs. -Known for their ability to execute complex projects, Shermco’s services include substation maintenance, electrical testing, and generator repairs. -Their deep knowledge of the power sector and commitment to safety have made them a preferred partner for utility providers and energy companies. -Shermco Industries continues to grow, advancing its service offerings with cutting-edge technology and maintaining a strong focus on operational excellence.

Sector Specialisms

Security Clearance

-must pass pre‑employment background check and drug screening.