Programs Coordinator

Overview

Coordinates community entertainment events, handling scheduling, promotion, and vendor liaison.

Key Responsibilities

• vendor liaison
• promotional materials
• event scheduling
• on‑site coordination
• setup decor
• post‑event cleanup

Tasks

-Acting as a liaison between vendors and the Lifestyle Director, and helping to monitor vendor compliance with community policies. -Attend events through completion for the purpose of introductions and to receive feedback as to the likes or dislikes of the residents. This includes greeting and checking in guests, encouraging participation, responding to resident questions, and facilitating games or group activities as directed. This will help in judging future entertainment and theme events. -Occasional travel may be required. -Responsible for promotional materials (signs, posters, tickets, etc.) for events. All posters are to be screened weekly and updated. Additionally, help with material and decor setup including centerpieces, signage, tablecloths and props. -Promoting events by obtaining publicity material for monthly newsletters, fliers, and eblasts. Ensure the material is available in a timely manner. -Coordinating, in advance, all requirements noted in the contract by meeting with management, on-site staff, maintenance or any other person required to make the event productive. Inform the management team of special events schedule, equipment needs, set up and staffing requirements. Communicating last minute updates, or special resident needs. This information will be updated weekly. -Assist the Lifestyle Director with scheduling of all events by coordinating dates for use of the Activities Center, Nature Center, Theatre, or other locations with management before engaging entertainment. Book events, i.e., wine tastings, non-profit organizations, clubs, organizations -This job operates in a clubhouse setting. During meetings and events, the Programs Coordinator will work on-site and collaborate with staff, contractors, and event attendees. -Post-event breakdown and clean up. This includes returning all items to their proper storage areas, wiping down surfaces and ensuring the clubhouse and outdoor areas are left ready for regular use.

Requirements

• high school
• ged
• lift 15lb
• flexible schedule
• public speaking
• people skills

What You Bring

-Ability to lift up to 15 lbs -Must be capable of a flexible work schedule, as the position requires attendance at special events, some of which may take place during evenings or weekends. -Excellent public speaking and people skill required -High School diploma or GED required.

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About Vesta Property Services

-Began managing Florida homeowner and condo associations in the mid-1990s. -Expanding from Florida to a statewide presence. -Blends property management, on-site amenity programming, and affordable financing into a cohesive service model. -Typical projects include managing clubhouses, golf courses, pools, on-site dining venues, and community events for planned-unit developments. -Provides specialisms in residential and commercial community management, amenity coordination, and financial services. -Curates theatrical productions, restaurant-style amenity experiences, and seamless on-site support. -Maintains a global reach while retaining a community-centric approach to property services.

Sector Specialisms