Inventory Coordinator

Overview

Manages inventory levels, forecasts demand, and ensures data accuracy across systems.

Key Responsibilities

• inventory tracking
• data reconciliation
• database management
• demand forecasting
• reporting
• process improvement

Tasks

The Inventory Coordinator manages inventory levels to support efficient operations and customer demand while minimizing costs. This role analyzes materials requests, coordinates with procurement and the central warehouse, oversees inventory counts, and ensures database accuracy. Responsibilities include setting min-max levels, optimizing inventory balance, supporting the hub-and-spoke program, managing inventory locations, and performing weekly reconciliations between ServiceMax and Microsoft Dynamics. The ideal candidate is detail-oriented, analytical, and skilled in inventory management systems. -Inventory Monitoring & Analysis: Track inventory levels, turnover rates, and stock movements to identify trends, discrepancies, and opportunities for improvement. -Database Accuracy: Maintain and update the item database in the inventory system of record, ensuring data accuracy, consistency, and prevention of duplications through regular reviews and data cleansing. -Weekly Reconciliations: Perform weekly reconciliations between ServiceMax and Microsoft Dynamics to ensure all inventory consumptions are accurately and promptly reflected in the ERP system. -Collaboration: Work closely with procurement, warehouse, finance, field operations, and sales teams to coordinate inventory replenishment and resolve supply chain issues. -Min-Max Levels & Re-Ordering Points: Establish and maintain minimum and maximum inventory levels and re-ordering points to optimize stock availability and minimize excess inventory. -Process Improvement: Identify and implement process improvements to enhance inventory accuracy, reduce waste, and improve operational efficiency. -Audit Representation: Represent supply chain management during inventory audits, ensuring compliance with company policies and regulatory requirements. -Occasional overtime during peak seasons, counts, audits, or reconciliations. -Inventory Optimization: Secure optimal inventory balance by aligning stock levels with demand forecasts, reducing carrying costs, and preventing stockouts or overstock situations. -Inventory Coordination: Signal procurement to purchase items not in stock and coordinate with the central warehouse to ensure inventory availability for field operations. -Item Creation & Rationalization: Create new inventory items in the system with accurate and standardized data, and rationalize existing items to eliminate redundancies and streamline inventory. -Inventory Counting Program: Coordinate regular inventory counting programs with the central warehouse and field locations to ensure accuracy and consistency. -Inventory Location Management: Establish and maintain new storage locations and bin assignments. -Materials Request Analysis: Analyze materials requests from field operations to determine inventory needs and prioritize fulfillment. -Reporting: Generate and analyze reports on inventory performance, including stock levels, aging inventory, and reorder points, to support decision-making. -Demand Forecasting: Utilize historical data, market trends, and field operation requests to predict inventory needs and ensure adequate stock levels. -Inventory Centralization: Maximize inventory centralization to support the hub-and-spoke program, ensuring efficient distribution from the central warehouse to field locations. -Onboarding & Offboarding Inventory Counts: Manage setup and closure of site inventory counts.

Requirements

• apics cpim
• microsoft dynamics
• advanced excel
• inventory management
• 5-7 years
• supply chain

What You Bring

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role. All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required, in compliance with all federal laws and the state in which the candidate resides. -Certifications (Preferred): APICS CPIM, CSCP, or similar. -Proficient in Microsoft Dynamics, ServiceMax, or similar ERP systems. -Experience with database management, min-max settings, and reconciliations. -Experience: 5-7 years in inventory management or supply chain coordination. -Adaptable to changing priorities and business needs. -Problem-Solving: Ability to identify and implement solutions. -Strong organizational and time-management skills. -Advanced Excel skills (pivot tables, VLOOKUP, etc.). -Team-oriented with independent work capability. -Attention to Detail: High accuracy in database management and reconciliations. -Office-based with frequent warehouse or field visits. -Proactive problem-solving and process optimization. -Education: Bachelor’s degree in Supply Chain Management, Business Administration, or related field. -Communication: Excellent collaboration and communication skills. -Knowledge of demand forecasting and hub-and-spoke models. -Analytical Skills: Strong data analysis and decision-making abilities.

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Benefits

Working Conditions

About Novasource Power Services

-It grew rapidly through major acquisitions—SunSystem, First Solar’s North American and Australian O&M arms—becoming the world’s largest solar O&M provider. -Projects span landmark sites like Topaz Solar Farm, Solar Star, Umbriel Solar and Australia’s Greenough River Solar Farm. -Specialties include utility‑scale solar, commercial & industrial PV operations, battery energy storage systems, aerial inspections and strategic supply‑chain logistics. -They offer predictive maintenance, real‑time monitoring, robotic cleaning, emergency response, equipment retrofits and asset repowering.

Sector Specialisms

Security Clearance

-all candidates receiving an offer must successfully complete a background check and any other required tests.